Administrative Assistant/Receptionist

Jones Emery has been a leading law firm in Victoria for over 50 years. We are looking for a hardworking, proactive person to join our team as an office assistant and gain valuable experience while working in one of the most beautiful cities in Canada.

The successful applicant will have strong communication and interpersonal skills, a positive attitude, and exceptional attention to detail. Applications are invited from candidates with a wide variety of backgrounds; however, previous experience in a professional office setting would be an asset.

We are proud to offer

• Competitive wages
• Extended benefits package including, dental, prescription, and vision care
• Paid time off and vacation starting at 3 weeks
• Frequent team appreciation events
• A fun, positive work environment
• So much more

Job Responsibilities

• Provide reception coverage, including direct communication via email and phone, fax and mail distribution, coordinating couriers
• Offer administrative and clerical support to the office team ·
• Aid the accounting team with general bookkeeping tasks such as accounts receivable, bank deposits, invoicing, etc.
• Manage filing systems, scanning documents, and uploading to the system.

Skills/Requirements

• Strong attention to detail.
• Quick learner
• Exceptional interpersonal, communication, and organizational skills with a personable demeanour
• Ability to work both independently and collaboratively within a small office team.
• Proficiency in computer programs such as Word, Excel, Outlook, and familiarity with Worldox, and Esilaw are considered a plus
• A bookkeeping diploma, certificate, or equivalent experience is advantageous
• Ability to take direction and prioritize workload

Bonus points for previous experience in a law/legal office, or other professional office environment

If this sounds like a good fit for you, we would like to hear from you.

Job Type: Full-time

Salary: From $20.00 per hour

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (preferred)

Location:

• Victoria, BC V8W 2E1 (preferred)

Work Location: In person

Expected start date: 2024-06-03