Administrative Processes Specialist (P-2324-680A)

Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery.

SPECIFIC FUNCTIONS

· Follow-up on contracts and NSS (signature and financial follow-up);

· Act as RARC (training available);

· Validate budgets and monitor budget and contract forecasts for subsequent years;

· Maintain a contract register and follow up on renewals;

· Enter and monitor commitments in the financial system;

· Monitor ongoing contracts;

· Control and monitor the contract award process;

· Assist directors and managers for analysis purposes;

· Participate in department meetings;

· Prepare tender documents, contracts, resolutions, addendum, NSS, etc. for the various departments;

· Applies Treasury Board and AMP rules and directives;

· Collaborate and communicate with managers and management. Provide basic single-action training (individual and group) as required;

· Creates, revises and follows up on contractual and administrative documents and also keeps processes, instruction documents, one-pagers, etc. up to date;

· Ensures quality assurance and continuous improvement by reviewing processes and implementing performance indicators;

· Responds to requests for information within its area of responsibility.

REQUIREMENTS

Education:

· Must have a bachelor's degree in administrative sciences, humanities, social sciences or other appropriate academic discipline.

Experience:

· Three (3) years of relevant administrative experience.

Knowledge and skills:

· Good knowledge of the Ministry's legislation, regulations, network and programs, and of current trends in the MSSS;

· Good knowledge of Treasury Board and AMP legislation and regulations;

· Knowledge of Cree culture, language and health and social issues in Eeyou Istchee is an asset;

· Ability to work collaboratively with all colleagues;

· Excellent interpersonal, leadership, initiative and teamwork skills;

· Excellent written communication and presentation skills;

· Excellent critical thinking, synthesis, planning and decision-making skills;

· Good computer skills with Virtuo, Word, Excel, PDF and PowerPoint;

· Knowledge of administrative purchase order process.

LANGUAGE

· Fluent in French and English;

· Fluency in Cree (asset).

OTHER

· Strong possibility of telework.

Job Type: Full-time

Salary: $25.07-$46.30 per hour

Expected hours: 35.00 per week

Benefits:

• Dental care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: Remote