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SalaryThe Ministry of Highways is seeking an Accommodations Support team member for the south region. Reporting to the Accommodations Program Support Manager, you will provide Administrative Support services for the south region as well as, other areas as needed. This position will be located in Regina SK.
The successful candidate will form part of the Administrative Support team that serves a wide range of clients including, but not limited to, various Ministry staff, Ministry executives, branches, divisions, and external stakeholders.
As a member of the Accommodations Support team, you will be responsible for:
- Monitoring IT acceptable usage, auditing bills and payments and ensuring technology in boardrooms is functional and maintained.
- Monitoring and tracking all hardware, software, telecommunications and IT devices/connections in regional office locations.
- Maintaining databases for all ministry assets.
- Creating IT service requests and ministry templates.
- Ensuring monthly distance reports are correct and are submitted to fleet services in a timely manner.
- Coordinating CVA pool vehicle maintenance, semi-annual inspections and availability to users.
- Explaining and educating CVA pool vehicle users on safety practices and acceptable use policies.
- Monitoring and assisting in space allocation for Ministry of Highways’ offices.
- Building maintenance, security, and access requests.
- Maintaining building filing systems.
- Procurement of furniture, surplus furniture and community donations.
- Assigning parking based on eligibility and ministry policies for each location.
- Liaising with maintenance and third-party parking providers (impark or property owners) to ensure safety and utility needs are being met (snow removal, sweeping and electrical).
- Ensuring appropriate employee payments are facilitated (payroll deduction) and any third-party parking providers are paid.
- Maintaining various databases, including computer software such as Midas, Oracle, and Microsoft Office.
- Having working knowledge of the Financial Administrative Manual (FAM) and/or other standard financial operating procedures and best practices.
- Processing payment requests of approved invoices.
- Reconciling, assessing, coding, and processing documents and purchase cards.
- Managing constantly changing priorities while meeting daily deadlines.
- Conducting yourself in a professional manner that is focused on client service.
- Having the ability to move and lift up to 50 lbs in a safe manner.
This position is primarily focused on accommodations support; however, as a member of the Program Support team you will be required to support the human resources and financial workstreams, as needed.
Typically, to qualify for this position, your training would be through a diploma in office education or office administration and/or several years of relevant experience.
As an employer, we are dedicated to:
- Service excellence by demonstrating innovation.
- Being transparent and practicing effective and accountable use of resources.
- Promoting engagement and leadership at all levels of the organization.
Our core values include showing respect and integrity, serving citizens, excellence and innovation, and acting as one team. We demonstrate these values in our daily behaviours.
