AddressClosing Date: Feb 14, 2024
Reporting to the Executive Assistant to the CEO, the Administrative Support Assistant aids with a variety of administrative operations including meeting room support, catering set-up/clean-up, greeting executive visitors, printing, and assembling meeting documents, and assisting with in-house administrative tasks including general support to the Executive Leadership Team (ELT).
This role requires availability outside normal working hours and on weekends, as needed. This role is based in-office. This is a temporary position for 1 year.
Responsibilities:
- Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures.
- Assists with in-house administrative work when the Executive Leadership Team's Executive Assistants are working remotely or during absences and vacations
- Responsible for the planning and execution of ELT meetings, including:
- coordinating visitor cards with Reception
- greeting and escorting external attendees to the appropriate meeting room
- organizing meeting catering, including receiving, setting up and tearing down/cleaning up
- setting up and tearing down beverage stations
- coordinating clean up of meeting space once executive event is completed
- collecting visitor access cards
- arranging for collection of catering supplies with appropriate vendors
- Accurately administrates invoices and expense submission for catering and other Executive purchases
- Assists ELT Executive Assistants with travel bookings, modifications and cancellations as needed
- Assists with daily office administration for the ELT including document preparation (printing, binding, laminating, etc.)
- Responsible for management of executive kitchens, including ensuring appropriate stock levels and clean-up
- Assists with additional projects and work as assigned by supervisor
Qualifications:
- 1-2 years’ previous relevant experience; previous catering experience an asset
- Proficiency in MS Office, including Word, Excel, and Outlook applications
- Demonstrated ability to work under pressure, meet tight deadlines and effectively handle changing priorities
- Ability to take direction, multi-task and prioritize multiple assignments
- Must possess strong time management, problem solving, and attention to detail skills
- Able to pro-actively identify issues and handle them appropriately
- Proven ability to establish and maintain effective working relationships by exercising tact and diplomacy while maintaining the highest levels of customer service
- Enjoys working in a team environment and can also work independently with little direction
- The incumbent must possess a helpful, positive, cheerful, and professional demeanor
- Must have excellent oral and written skills
- Ability to demonstrate discretion
- Ability to lift up to 25 lbs
Why Join Us?
At Teck, we offer more than just a job – we provide a pathway to personal and professional enrichment. With captivating projects set against stunning backdrops, a culture of inclusivity and collaboration, and boundless opportunities to learn and grow, joining us means embracing a fulfilling and dynamic career adventure.
Teck fixed-term employees receive access to our comprehensive benefits package that promote physical, mental, financial, and emotional well-being. This includes but is not limited to:
Completion bonus
Health Spending Account
Extended Health Care including Vision
Life Insurance
Paid Vacation and Holidays
Virtual Telemedicine and additional support for overall well-being
Employee and Family Assistance Program (EFAP)
Salary Range: $50,000 - $65,000
The actual base salary offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.
About Teck
At Teck, we value diversity. Our teams work collaboratively and respect each person’s unique perspective and contribution. Qualified applicants interested in joining a dynamic team are encouraged to submit a resume and cover letter electronically. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal and zinc, as well as investments in energy assets. Teck has been named one of Canada’s Top 100 Employers for seven consecutive years. Teck has also been named to the Forbes list of the World’s Best Employers for the past two years and is one of Canada's Top Employers for Young People. Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.B and the New York Stock Exchange under the symbol TECK.
Learn more about Teck at www.teck.com or follow @TeckResources
