Clerk Of The Works

POSITION SUMMARY:

The Clerk of the Works will provide administrative support to the Director of Operations. The position performs administrative and clerical duties for Public Works and Community Services. Creates and maintains a variety of filing systems and uses a variety of software programs. Deals with internal and external clients in a professional and courteous manner with a focus on customer service.

DUTIES & RESPONSIBILITIES:

Specific

1. Completes quarterly/final water meter readings as required; identify faulty meters for repair/replacement.

2. First line of contact for ice and hall bookings and provide A/R with monthly billing.

3. Tracking and management of gravel usage to MNRF.

4. Generate work orders for service requests.

5. Maintain landfill card/visitor logs.

6. Landfill site inspections data management and reporting to MOECP.

7. Tracking and reporting salt usage to MOECP.

8. Verification of purchase orders and appropriate invoicing reconciliation.

9. Verification of external vendors for invoicing.

10. Tracking of water sampling at facilities.

11. Tracking and monitoring compliance for minimum maintenance standards.

12. Provide A/R with MTO billing.

13. Tracking of labour and materials (inhouse work) for other departments.

14. Prepare work order assignments for vehicle repairs and tracking/filing of data (CVOR).

15. Maintain records of hours of work and work orders for defects for CVOR.

16. Tracking and monitoring of daily equipment inspections.

17. Fuel management and dispersal.

18. Monitors and audits the service request system for various departments.

19. Performs miscellaneous job-related duties as assigned.

General

1. Performs a variety of general clerical duties, including telephone reception, mail distribution and other routine functions.

2. May serve as backup for other positions as necessary.

3. May take minutes at meetings.

4. Ensures confidentiality of work-related information.

QUALIFICATIONS, KNOWLEDGE AND SKILLS:

1. Grade 12 plus one year in a post-secondary program in office administration/business administration or related discipline.

2. One year experience in a business, engineering, construction or municipal environment preferred.

3. Aptitude for working with numbers.

4. Strong communication, problem solving and interpersonal skills.

5. Ability to deal with the public and other staff in a courteous and tactful manner.

6. Knowledge of Windows environment, Outlook, Citywide and Munisoft.

7. Flexibility to adjust to shifting priorities and deadlines.

8. Valid “G” Driver’s Licence

WORKING CONDITIONS:

1. Generally, works in an office environment.

2. Occasionally some light physical activity.

3. No or very limited exposure to physical risk.

This position works a compressed biweekly schedule of nine 8 hour days with every 2nd Friday off

Job Types: Full-time, Permanent

Salary: From $31.23 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Oliver Paipoonge, ON P7K 0B1: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person

Application deadline: 2024-04-02