Communication & Administrative Assistant

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At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.
We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a
person with a disability, please let us know as adjustments can be made to help support you in your application process.

Communication & Administrative Assistant

Number of positions: 1 Job Location: Dunsmuir 15

Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 56,400.00 - 61,900.00

What you'll do

• Produces communication / supporting materials for various community, potential customer and/or stakeholder audiences

by researching, gathering and reviewing technical and other information, identifying key themes and messages, and by
drafting experience summaries, project summaries, descriptions of products and services, brochures, pamphlets, web page
content and print and electronic media advertising.

• Provides support to staff by researching, gathering, reviewing and compiling information related to the communities,

potential customers or stakeholders they support.

• Creates, revises and distributes marketing, advertising, training and presentation materials in a wide range of media

including print (e.g., brochures, trade show display walls) and electronic (e.g., PowerPoint & web) to comply with corporate
standards and guidelines. Organizes and administers websites.

• Participates in planning, organizes and administers promotional activities and events including community events, trade

shows, training sessions, workshops, seminars, tours and visits. Schedules and coordinates special events by arranging
space and facilities with hotels, conference services companies, contractors and suppliers. Estimates costs, requests
quotes, reviews invoices and arranges payments. Arranges international travel by obtaining visas.

• Prepares and distributes follow-up information packages and promotional material to contacts made at events such as

trade shows and workshops.

• Manages the storage and retrieval of marketing data and materials including: program publications, curricula vitae,

contacts, community and customer communications, proposals, products and services, project summaries and images.
Storage media consist of hard-copy and electronic filing systems and electronic databases.

• Provides administrative support to the Business Unit Manager by: a) preparing various statistical reports (such as monthly

activity reports, financial reports, safety, etc.) by compiling data from various sources, identifying and obtaining missing
information, resolving discrepancies and consolidating information into a summary report; b) preparing statistical summaries
and providing written narratives of reports; c) maintaining records of related area's performance using various software
packages, creating new formats as required; d) preparing a variety of graphical material for staff presentations; e)
performing desktop publishing and graphical support for the preparation and updating of materials to desktop and web
publishing standards; f) creating and/or revising/editing forms, electronic records and templates and uploading to intranet/
LAN as required; g) developing and maintaining systems for electronic and paper record keeping; h) assisting staff in
researching various types of information as required; i) coordinating meetings, presentations and sessions for managers by
arranging participants’ availability, facilities and equipment, and developing agendas, taking meeting notes and
implementing follow-up etc., and arranging travel and accommodation as required; j) preparing and administering the Local
Work Contract and/or tender process; k) checking the accuracy of and reconciling Local Purchases and Purchase Orders,
resolving any discrepancies; stamping and assigning appropriate account codes, processing invoices for payment;
preparing purchase requisitions for approval and processing expense claims for payment.

• Performs a full range of clerical duties for the Business Unit Manager related to the administration of the related office

including preparing employee documents such as staff reports, organizational charts, contact lists, changes of status,
requisitions for help, terminations, etc., and following up to ensure necessary action is taken; documenting new employees

What you bring

• Certificate in a related field such as marketing, media or communications or an equivalent combination of education,

training and experience.

• Three (3) years of related office support and communications experience, including research and writing, graphics and

design, layout, and desktop and web publishing.

What we offer

• A comprehensive benefits package
• A minimum of 15 paid vacation days
• A lifetime pension
• Flexible work model, depending on your role type
• Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca

• As a key member of the Marketing, Brand, and Digital Experience team, the role provides a range of administrative

functions including SAP support and contract management; budgets, financial systems and resource planning; strategic and
team planning including organizing meetings, materials and agendas. This role also supports our social media team
monitoring our social media channels, responding to posts and creating content. This would be considered an entry-level
role in the Marketing, Brand, and Digital Experience team and provides a chance to see the whole business in context as
you start your career path in communications.

• Strong verbal and written communications skills are important.
  

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,
include your Trades Qualification. This will ensure we have all the necessary information to assess your application without
any delays.
Location: Vancouver, British Columbia, Canada, V6B 5R3

Date Posted: 2024-01-29 Closing Date: 2024-02-12

For internal use 51608348