The Construction Site Administrator oversees daily administrative duties including: maintaining all documentation in their allocated destination (i.e. uploading and updating Newstar) and building a rapport with purchasers, trades and site inspectors. Personal accountability, time management and strong organization skills are an asset.
Key Accountabilities
Organize site files:
· Issue Variance Purchase Orders based on Site Superintendent / Finishing Superintendent’s recommendations.
· Organize and maintain all on site files including but not limited to: trades, purchaser, safety and building department.
· Greet purchasers prior to frame walks.
· Assist with the duties as stated above for other job sites as deemed necessary by the Site Supervisor.
· Duties will expand on the requirements of each job site
Health and Safety:
· Adhere to established safe working procedures and wear the proper safety equipment at all times
· Adhere to safety guidelines and maintain a clean and organized work environment.
· Assist Site Superintendent with any safety trainings
Scheduling:
· Assist in maintaining Newstar schedule as directed by Site Superintendent / Finishing Superintendent.
· Assist in scheduling and completion of deficiencies noted on Pre-Delivery Inspections
· Scheduling all trades in compliance with the project at hand.
Updating and maintaining customer files in system:
· Take notes from on site Tool-Box Talks
· Maintaining and updating Newstar for the development on hand.
Assist with site inspections
· Calling for inspections.
· Conduct inspections with building Inspector as supervised by Site Superintendent.
· Conduct Safety Checks as requested by Site Superintendent.
· Participate in Site Safety Walks with Safety Consultant.
Support Site Superintendent / Finishing Superintendent with daily administrative duties including but not limited to:
· Providing information and related materials to trades / suppliers
· Duties will expand on the requirements of each job site.
Key Technical Skills or Experience Required
- 1 to 2 years administrative experience
- High School Diploma, graduate certificate in construction management, or graduate certificate from a recognized Ontario trade skills education system.
- Knowledge of new home construction and timelines an asset
- Previous Customer Service experience ideal
- Proficiency in MS Office (Outlook, Word and Excel)
- Previous use of NewStar, BuildPro an asset
Personal Skills Needed
· Time and Priority Management - Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames
· Teamwork - Cooperating with others to meet objective
· Interpersonal Skills - Effectively communicating, building rapport and relating well to all kinds of people
· Personal Accountability - Being answerable for personal actions.
· Continuous Learning -Taking initiative to regularly learn new concepts, technologies and/or methods.
· Planning and Organizing - Establishing courses of action to ensure that work is completed effectively.
· Flexibility - Readily modifying, responding and adapting to change with minimal resistance.
Job Types: Full-time, Permanent
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Education:
- Secondary School (preferred)
Experience:
- Administrative experience: 1 year (preferred)
Work Location: In person