Site Administrator

ABOUT US:

Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sarnia, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The project site located in Nanticoke, Ontario is looking for an organized, detail-oriented and professional Site Administrator to join the team.

WHAT WE OFFER:

A rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

• An attractive health and dental benefits package including an Employee Assistance Program
• Group RSP
• Competitive compensation
• Support of professional growth

SUMMARY OF THE ROLE:

Reporting to the Area Manager and Project Manager, the Site Administrator will be responsible for coordinating administrative site services including but not limited to purchasing, Environmental Health and Safety, tools and equipment, employee onboarding, etc.

KEY RESPONSIBILITIES:

• Administer site operating practices such as record keeping systems, document control, office layout and payroll administration using applicable systems, as well as new employee onboarding and safety training coordination.
• Ensure that time sensitive items such as payroll are accurately completed and submitted to head office for processing.
• Coordinate collection and preparation of project related records and reports.
• Compile and maintain records of business transactions and office activities.
• Perform a variety of administrative duties using multiple systems in with procedures.
• Perform photocopying duties of important documentation and files appropriately.
• Organize and post data into record books.
• Record and file service and change orders.
• Provide and receive information to and from customers, suppliers, and Project Managers.
• Prepare site supply inventory and coordinate site supplies for purchase.
• Operate office equipment and machinery such as computer, fax, and photocopy equipment.
• Open and re-routes incoming mail, answers correspondence and prepares outgoing mail.
• Greet construction site visitors and provide support as necessary.
• Proficiently uses various software applications such as spreadsheets, relational databased and statistical packages to assemble, manipulate and/or format data and/or reports.
• Exercises sound judgment and assume responsibility for decisions, consequences and results having an impact on staffing, costs/and/or quality of service.
• Ensures responsibilities and accountabilities are carried out in accordance with E.S. Fox Limited safety policies, procedures, ISO 18001 standards and OHSA requirements.
• Perform such other reasonable duties and responsibilities as may be required to maintain an effective functioning site.
Other administrative duties as requires such as assisting with safety indoctrination, onboarding etc.

KNOWLEDGE AND EDUCATION REQUIREMENTS:

• Completion of College level Diploma in Business Administration
• Highly knowledgeable in Microsoft Office programs including Word, Excel and Outlook.

SPECIFIC EXPERIENCE AND SKILLS:

• Previous Administrative experience within a construction-site environment is preferred.
• Three (3) years' experience working in an administrative capacity in a manufacturing or industrial environment is preferred.

PERSONAL ATTRIBUTES:

• Reliable and punctual
• Well-organized and self-motivated
• Results- oriented
• Personable and professional

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.