Contract Specialist

Matchbox Consulting Group is seeking a Contract Specialist on behalf of our client- one of Canada’s leading engineering firms dedicated to creating ecologically sustainable and actionable solutions, regardless of project type or scale, their integrated, interdisciplinary project teams have earned a reputation for excellence.

This individual will coordinate with project stakeholders and assist in budget preparation, feedback collection, and issue resolution. They will also maintain effective communication with Project Managers, Clients, and contractors, ensuring project compliance and quality standards are met.

Responsibilities:

• Coordinate effectively with Project Managers, Engineers, Designers, Inspectors, and other staff as required.
• Assist the Project Team with preparation of project budgets related to Construction Services.
• Accumulate, evaluate and present feedback information related to errors and omissions in construction documents and troubleshoot minor construction issues.
• Present information related to major construction issues to Project Manager/ Engineer-of-Record.
• Maintain regular communication with Project Managers and Clients regarding project status, site issues and project quality, and resolve issues as required.
• Participate in project status meetings.
• Conduct on-site observations, prepare reports, conduct meetings, and make document interpretations to resolve construction administration issues in a timely manner.
• Coordinate with Project Team to ensure project completion in compliance with contract documents and applicable regulatory requirements.
• Cooperate with and assist Project Managers with Client relations related to construction and contract administration.
• Provide timely responses to all parties as needed to ensure completion of the works.
• Evaluate Contractor performance to ensure project deliverables and quality standards are achieved.
• Conduct or participate in pre-construction meetings.
• Review shop drawings, manuals, guarantees, bonds and other project and post-construction submittals for approval and dispositions.
• Assemble and verify construction contract change order information for approval by Project Manager and Owner.
• Review and process contractor payment requests for preparation of Certificate of Payment.
• Prepare letters of reduction of municipal securities.
• Maintain favorable working relations with Municipal, Client and Contractor representatives.

Requirements:

• 8- 12+ years of Contract Administration experience
• Knowledge of Calgary’s municipal construction standards and specifications
• Relationships already established within the industry in horizontal construction
• Experience & knowledge with CCC & FAC (phases of subdivision process)
• Knowledgeable in tender preparation and construction administration.
• Knowledgeable in applicable local municipal construction standards and specifications.
• Experience in project planning, risk management, cost management, schedule management and preparation/administration of contract documents and specifications is a significant asset.
• Valid Driver’s License
• Proficiency with software including Word, Excel, PDF markup tools, and standard Windows applications

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivalled expertise with our teams extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com
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