Event Coordinator

Work setting

• Associations and non profit organizations

Number of participants

• 100-199 participants

Responsibilities

Tasks

• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Prepare, present and manage budgets
• Develop sponsorship, partnership or fundraising programs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Research and design special events programs
• Plan for traffic and crowd control and security
• Manage Event Logistics
• Develop and implement business plans
• Supervise office and volunteer staff

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• MS Office

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment
• Overtime required

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Benefits

Other benefits

• Free parking available
• Parking available
• Variable or compressed work week