Event Planning Assistant

Leigh Event Group Inc. is one of the top Event Planning companies in Canada with an impressive portfolio of global events. We are seeking a highly organized and creative individual to join our team as an Event Coordinator to join our growing team. In this role, you will primarily focus on coordinating weddings and corporate events on the day event only. This is an exciting opportunity to work in a fast-paced and dynamic environment, where your creativity and attention to detail will be highly valued.

Working with the LEG Team, you will manage exceptional events from conception through to completion for the day. You will provide outstanding customer service and organize impactful events that meet Leigh Event Group’s unique quality expectations.

Requirements:

• Proven event management and production experience of a minimum of 3 years
• Eye for design with some artistic capabilities
• Impressive portfolio of previously managed events
• Ability to be on your feet for extended periods of time
• Exceptional organizational skills
• Post-Secondary Degree or Diploma in either Event Management

· Ability to work well under pressure and in a fast-paced environment, while maintaining a positive and professional demeanor.

· Flexibility to work days, evenings, weekends, and holidays as required by event schedules and workload demands.

• The ability to trouble shoot and think quick on your feet.
• Valid Ontario Driver’s License and reliable access to a vehicle
• Must have experience reading floor plans and timelines
• Must be able to lift 20bs on average.
• Must be available to travel internationally with a valid passport.
• Must be able to work in Canada

Responsibilities

• Propose ideas to improve provided services and overall event management quality
• Organize facilities and manage all event’s details such as audio visual, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, print & signage, staffing, etc.
• Ensure compliance with insurance, legal, health and safety obligations for events.
• Specify all production and onsite staff requirements and coordinate their activities
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Responsible for pre-event set up days.
• Attend pre-and post LEG Team event meetings.

Characteristics

This person should have the following traits:

• So, organized in your time management and multi-tasking abilities that the clock rarely ever beats you!
• Exceptional memory with an acute attention to details
• Excellent listener and confident communicator
• People person; you have sales skills and the ability to build productive business relationships
• Trustworthy and reliable, we don’t want to keep tabs on you
• Problem-solver who thinks quickly on their feet
• Humble; there is no job too big or too small
• Gracious and passionate that we get to do what we love every single day!
• Inspired; you’re always looking, absorbing and brainstorming
• Lives by the motto “Work smarter, not harder”
• Resourceful and self-sufficient; you do whatever it takes to get the job done
• Effective; we can’t live without you
• Graceful; we never crack under the pressure, and we never show stress

We offer a competitive salary and benefits package, along with opportunities for professional growth and development. If you are passionate about Event Planning, have a keen eye for detail, and enjoy working in a collaborative team environment, we would love to hear from you.

To apply, please submit your resume and a cover letter outlining your relevant experience and why you are interested in this position.

THIS POSITION WILL BECOME FULL-TIME ONCE COMPREHENSIVE TRAINING IS COMPLETED

Job Types: Full-time, Part-time, Casual, Seasonal, Freelance, Internship / Co-op

Salary: $25.00-$35.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Company events
• Extended health care
• Flexible schedule
• On-site parking
• Paid time off
• Wellness program
• Work from home

Schedule:

• Evening shift
• Monday to Friday
• On call
• Weekends as needed

Application question(s):

• Do you have experience planning events for the BIPOC, African or Caribbean community?
• Do you have access to a car as this is a requirement for this position? This is a mandatory requirement.

Experience:

• Event Planning: 5 years (required)
• Administrative: 5 years (required)
• Canva: 3 years (required)
• Floor Plan: 3 years (required)
• Timeline: 3 years (required)

Willingness to travel:

• 25% (required)

Work Location: In person

Expected start date: 2024-01-08