Event Planning Assistant, Summer Student Position

JOB TITLE: Event Planning Assistant, Summer Student Position

DEPARTMENT: Clerk’s Department

REPORTS TO: Town Events Coordinator

RATE OF PAY: $17.50/hour

POSITIONS AVAILABLE: 1

Position: Events Executive Assistant Date: February 1st, 2024
Affiliation: Temporary 30 – 35 hours/week Rate of Pay: $17.50/hour
Department: Clerk’s Department Location: Municipal Office, 8 Hastings

Heritage Way

Qualified candidates are invited to submit a resume by February 15th, 2024 at 4:30 PM to the attention of Jennifer Peplinski, Acting Clerk by email to recruitment@bancroft.ca.

Please clearly state the position title you are applying for in the Subject line.

Position Overview

The Town of Bancroft is hiring an Event Planning Assistant, Summer Student position to develop knowledge of local and regional attractions, events, businesses, services and products with a strong emphasis on the Bancroft Gemboree event. The Gemboree is the largest gem and mineral show in Canada, held annually in Bancroft ON.

This is a Temporary position at 30-35 hours per week, with an anticipated start date of May
6th, 2024 (flexible) and ending September 1st, 2024 (flexible). The rate of pay for this position is $17.50/hour. The preferred candidates will be enthusiastic and have an interest in promoting tourism and demonstrate core competencies including (but not limited to): Client Service, Teamwork, Communication, Leadership and Digital Skills.

Responsibilities:

• Develop knowledge of local and regional attractions, events, businesses, services and products;
• Welcome visitors in a warm, friendly, professional manner (business casual attire required);
• Answer visitor inquiries in a positive, informed, and friendly manner, both in person, on the phone, and through other mediums, as necessary;
• Ability to assist with social media, marketing and email communications;
• Assist the planning coordinator through administrative support functions;

• Ability to lift, push and pull objects of up to 50lbs as needed for event preparation;
• Ability to follow cash-handling best practices;
• Ideal candidates have an interest in Event Planning, geology, science, minerals, management or tourism
• Ideal candidates have the ability to work independently and have a good working knowledge of event management and/or coordination
• Experience working with large scale events an asset

Qualifications, Skills & Job Knowledge:

• Well-developed enthusiasm and interest in promoting tourism;
• Excellent communication skills and personal image;
• Ability to assist people in a friendly, cheerful manner;
• Interest in developing personal knowledge of local area;
• Being a team player;
• Being able to work independently and demonstrate initiative;
• Second language is an asset;
• Computer skills;
• Criminal Record Check required;
• Students who are attending a post-secondary institution in September 2024 preferred.

Working Conditions:

• Working in the Municipal Office, or within Municipal Buildings;
• Limited weekend event work is required;
• Some lifting, pushing and pulling up to 50lbs;
• Sitting or standing for extended periods of time.

The number of available positions is subject to change dependent upon budget approval, and grants received. We thank all applicants who respond to this advertisement. Only those applicants selected for an interview will be contacted. Information collected will be used in accordance with the Municipal Freedom of Information and Protection Act for the purpose of candidate selection. We are an equal opportunity employer committed to inclusive barrier-free recruitment and selection processes. If you require an accommodation or alternative-format, please call 613-332-3331 or email recruitment@bancroft.ca for assistance.

Job Types: Full-time, Seasonal

Salary: $17.50 per hour

Expected hours: 30 – 35 per week

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person