Executive Administrative Assistant

Executive Administrative Assistant

Ritchie’s Flooring is seeking an Executive Administrative Assistant to join our growing team. Ritchie’s has been in business since 1966, and our reputation for delivering quality service and products has made us the leading flooring company in the Maritimes.

This position is intended to support our sales Manager and front desk. The ideal candidate will be self-motivated, have drive to succeed and be a proactive problem solver. They must have excellent communication skills and attention to detail is essential. We work in a fast-paced business and we require skilled administrative expertise along with the ability to maintain confidentiality of business matters.

Job Responsibilities:

Directly assisting the retail manager in all aspects below.

• Advise the team of time-sensitive and priority issues.
• Follow -up with clients, and team members.
• Aiding in ordering, purchasing, installation scheduling and tracking. (will provide training)
• RFMS entries and job creation (will provide training)
• Searching for inventory
• Weekly job costing
• Client invoicing and payment follow up
• Accounts Receivables
• Progress Billing
• Routinely perform a wide variety of support duties required by the manager
• Handle documents and Email/messages
• Maintain paper and electronic filing systems
• Maintain confidential and sensitive information
• Attend team meetings
• Update electronic files and maintain open communication as support

Preferred Skills:

• A detail-oriented self-starter.
• Excellent organization and time-management skills.
• Can prioritize and make decisions.
• Friendly demeanor
• Resourceful, can-do attitude.
• Advanced MS office skills (Outlook, Excel)

Job Parameters:

• Tuesday to Saturday 8:30AM-5:00PM (Day off may change. Can be discussed)
• Salary: $50,000 - $62,000 (depending on qualifications and experience)
• Health and Dental Benefits

Job Type: Full-time

Salary: $50,000.00-$62,000.00 per year

Benefits:

• Dental care
• Extended health care

Education:

• Secondary School (preferred)

Ability to Commute:

• Dartmouth, NS B3B 0A8 (required)

Ability to Relocate:

• Dartmouth, NS B3B 0A8: Relocate before starting work (required)

Work Location: In person