Executive Assistant To The President (Onsite)

At East Penn Canada, our people are the heart of our company. We put our employees and our clients first to build solid relationships with intention. We offer a vast range of diverse and rewarding career opportunities. We invite you to become part of an organization that has challenging opportunities, rewarding career paths, organization values, and a charismatic team.

Join our dedicated team of leading experts in the battery industry.

We are dedicated to recognizing our employees by offering:

• Profit Sharing & Deferred Profit Sharing (retirement) program
• Excellent company paid benefit program
• Learning & development opportunities, including tuition reimbursement
• Opportunities for advancement

The Executive Assistant is responsible for providing comprehensive support to the President and designated members of the executive management team with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, and any other administrative tasks that help the executive management team perform their job.

Duties & Responsibilities

• Providing effective and efficient administrative support to individual Executive team members by screening calls, managing email and voicemail and making decisions as to proper handling and preparing responses
• Managing calendars of Executive team members
• Completing executive management personal expense reports and review employee expenses reports submitted to Executive management for approval
• Providing support in preparation for the Executive meetings including interfacing with subordinates of the Executive for the preparation or compilation of the agenda and meeting materials
• Conducting research and compiling information for status reports re departmental projects or company task forces, where information must be gathered and compiled from a variety of sources.
• Prepares correspondence and written communications
• Oversee the Office Services function to ensure appropriate administrative support is provide to the Executive team
• Effectively retain a confidential Corporate Documentation Library
• Effectively co-ordinate various communication efforts across the organization for example; assisting Executive/Senior Management with drafting and editing communications, ensuring all communications are consistent, acting as a gatekeep for the formatting, vetting, approval and roll-out of all policies, assist in the development of presentation materials

Experience, Skills & Competencies

• Minimum 5-10 years experience
• Minimum of 2-3 years’ managing a team
• Education / certification or equivalent experience Business or Office Administration or equivalent experience
• Advanced working knowledge / high level of proficiency of Microsoft Office programs (Excel, Word, PowerPoint, Outlook)
• Excellent written business communication skills
• High degree of verbal; talking to others to convey information effectively by phone or in person
• Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner at all times
• Customer Focused
• Highly organized – excellent administrative management skills; planning and follow-through
• Practical – able to take concept, work with it to develop appropriate reports / communications
• Ability to prioritize, organize workflow to meet deadlines and handle multiple tasks simultaneously, with the flexibility and adaptability to change directions based on changing priorities / requirements
• Diligent with meticulous attention to detail
• Commitment to continuous improvement

Other Considerations

• Background checks including criminal checks, drivers abstract and employment references will be requested.

East Penn Canada is an equal opportunity employer and welcomes all qualified applicants to apply; all reasonable accommodations will be made for people with disabilities.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Application question(s):

• What are your salary expectations?
• Can you reliably commute to and from our Courtice, Ontario location?

Work Location: In person