Full Time Administrative Assistant

The leader in Equipment Inspections in the Barrie area requires an experienced professional to assist and maintain admin support to a growing list of customers. This position will be a Full time at 35 hours a week, 9-4pm. It might require some over time work and some vacation support which could shift the hours outlined. This is an Admin Support position supporting the Crane Tech Management Team. This means you will be an integrated role with customer management, office administration, shop team support and direct customer contact.

Job brief

We are looking for a motivated, organized, and competent Admin Assistant to provide personalized administrative support in a timely manner with effectiveness. You will work directly with the Crane Tech management team and manage tasks based on their direction and duties. You will be one of the go-to’s in the office, dealing with customer concerns, answering phones, greeting walk-in traffic, managing schedules and paperwork etc.

Responsibilities and Duties (not limited to);

- Acting as an administrative point of contact for internal/external clients

- Undertaking the tasks of receiving calls, following up on projects, email correspondence, coordinating in the office space

- Handling requests and queries appropriately

- Maintaining schedules, arranging meetings and appointments and providing reminders

- Making job appointments and parts arrangements

- Producing invoices, product information and potential ordering of supplies

- Carrying out the developed documentation and filing system

- Handling management teams requests and queries appropriately in a timely manner

- Assisting book keeper with any paperwork and details she requires

- Invoicing customers, quoting customers, creating purchase orders, following up on accounts receivables and submitting accounts payable to bookkeeper etc.

- Some social media posting and website SEOing

- As well as other general office duties

Requirements

- You have proven experience as an executive Administrative Assistant, admin assistant or in other admin position for at least 3 years.

- You have excellent knowledge of MS Office

- You are proficient in English

- You have exemplary planning and time management skills

- You have the ability to multitask and prioritize daily workload

- You have a high level verbal and written communications skills

- You are to uphold discretion, confidentiality, and proprietary information

- Punctuality is your middle name

- You have a positive mindset, are a go-getter and self-starter.

- You have a passion for what you do and like to have fun while getting things done.

- You are courteous to our customers and to your teammates.

- You have a high School degree; additional post-secondary as a personal assistant would be considered an advantage

- You have a valid Ontario driver's license

- Additional experience with safety inspection documentation, crane knowledge and crane safety would be considered an advantage.

- Additional experience with part sales, parts management and especially inventorying and parts pricing would be considered an advantage.

Please no phone calls or in person resume drop offs.

Only those that are of interest will be contacted.

Job Types: Full-time, Permanent

Salary: $19.00-$22.00 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• admin role: 3 years (preferred)

Licence/Certification:

• Ontario Drivers Licence (preferred)

Ability to Commute:

• Barrie, ON L4N 8Y3 (required)

Work Location: In person