Hr Administrative Assistant

The Penticton Indian Band is a First Nations government in the Canadian province of British Columbia, located next to the city of Penticton in the Okanagan Valley. The Penticton Indian Band community members have declared that the Nation is the proper title and rights holders of the whole of the Okanagan territory. As Okanagan people, we have a collective right and responsibility to protect and manage our land, our people, our culture (which includes language) and our spirituality.

Address: 841 Westhills Drive, Penticton, British Columbia, Canada V2A 0E8

Job Summary:

Under the supervision of HR Manager, the HR Administrative Assistant will assist the HR Administration with the overall day to day administrative requirements for the effective and efficient functioning of the Human Resources Department. The HR Administrative Assistant will perform a variety of personnel-related administrative tasks and will support the HR department in duties such as posting job ads, updating HR database and processing employees’ requests. The HR Administrative Assistant will require excellent organizational skills and the ability to handle sensitive information confidentially. This role is crucial in supporting Human Resources functions within our organization. This position will work as part of a team with the HR Generalist.

Duties & Responsibilities:

• Provide administrative support for HR executives
• Attend, and record meeting minutes of the meetings
• Maintain employee records (soft and hard copies)
• Manager and update HR databases
• Using Xyntax and HRdownloads to keep track of new hires, terminations, sick leaves, warnings, vacation, days off, complaints, incidents, etc.
• Assist in payroll preparation by providing relevant data, like absences, bonus, and leaves
• Prepare paperwork for HR policies and procedures
• Process employees’ requests, answer their questions and provide relevant information.
• Coordinate HR projects, meetings, and training seminars
• Assist to post job ads on PIB Websites, careers pages and process incoming applications.
• Maintain schedule and coordinate calendar activities
• Answer telephone calls and provide needed information
• Prepare reports and presentations for internal communications
• Help organize and manage new employee orientation, on-boarding, and training programs
• Maintain confidentiality and handle sensitive information with discretion
• Facilitate communication between departments and teams within the organization

Minimum Academic/Educational Requirements:

• Grade 12

Other Certification, Licenses, Designations and/or Training:

• Experience working with Microsoft Office programs
• Hands on experience with Xyntax
• Related courses and training (to include intermediate computer skills, customer service, professional writing etc.)

Minimum Level of Experience:

• Previous experience in Human Resources and/or administrative work

Assets:

• Diploma in Human Resources or related field
• Valid driver’s license with clean abstract.
• Previous experience in Human Resources and/or administrative work
• Proficiency in Microsoft Office Suite

Working Conditions:

• The work is performed in an office or field environment and may require travel to remote sites
• The work involves long hours and can be stressful when managing numerous projects under tight deadlines
• Manual dexterity required to use desktop computer and peripherals
• Flexible working in an office environment as a team or independently
• Overtime may be required

All Penticton Indian Band employees are encouraged to learn about the culture, language and customs of the Okanagan people and must be willing to continuously upgrade their skills and knowledge and further their formal education.

Job Types: Full-time, Permanent

Salary: $23.19-$28.65 per hour

Expected hours: 35 per week

Benefits:

• Company pension
• Dental care
• Extended health care
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Penticton, BC: reliably commute or plan to relocate before starting work (preferred)

Education:

• Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2024-03-27