Hr And Payroll Coordinator

Municipal District (MD) of Bighorn

HR and Payroll Coordinator

Job Type
HR / Benefits / Payroll
Organization
MD of Bighorn
Closing date
Apr 22, 2024
Job Description
Summary of Position:
This position is responsible for supporting all functional areas relating to human resources, payroll and related special projects.
General Statement of Duties:
Recruitment and selection:

• Consult, develop, implement, and evaluate recruitment programs and practices that identify potential labour markets, attract potential employees, and retain current employees,
• Ensure recruitment standards are fair and applicants are evaluated according to their qualifications,
• Advertise vacant positions, screen applicants, select or help to select the most qualified applicants,
• Check applicants’ references and prepare offers of employment,
• Consult and administer onboarding and offboarding practices.

Compensation:

• Consult, develop, implement, evaluate, and administer a total rewards structure that includes compensation, pensions, benefits, and employee assistance programs,
• Gather, interpret and recommend changes to compensation-related data,
• Advise on compensation practices and exceptions available to attract key talent,
• Make salary recommendations,
• Coordinate employee benefit plans related to pension, life, medical, dental, or disability insurance.

Coaching, learning and development:

• Consult, coach, support and advise in the areas of disability and leave management, accommodation, training and development, terminations, psychological health and safety, and change management,
• Identify ways to improve employee competence and versatility,
• Arrange for, or in some cases deliver, in-house training programs for employees,
• Research external training resources and provide employees with access.

Performance management:

• Define performance standards consistent with the organization’s mission, culture, environment, strategy, and structure,
• Consult, develop, implement, and evaluate employee recognition and engagement programs that align with the organization’s culture and values.

Health, safety, and wellness:

• Manage disability accommodations and return-to-work programs,
• Work with occupational health and safety officers,
• Liaise with the Workers’ Compensation Board.

Classification:

• Review positions that fit organizational requirements,
• Work with managers to prepare, evaluate, and allocate positions,
• Conduct reviews to ensure consistency with the market,
• Compare positions for equity purposes.

Human resources planning:

• Forecast the organization’s human resources needs,
• Collect data relating to trends in termination, WCB claims, attendance, and punctuality,
• Develop and implement cross-training and succession planning initiatives.

Corporate/Administrative and Records Management:

• Participate in the development of HR corporate directives and procedures,
• Training and interpretation of corporate directives, procedures, guidelines and employee-related legislation,
• Use and oversee the management of human resources information systems and related records.

Payroll Administration:

• Verify and process required documents when a new employee is hired,
• Create and maintain database records of contact information, hours worked, pay, and other taxable and non-taxable benefits,
• Prepare and verify pay statements, which provide information about each employee’s gross and net earnings, tax deductions, and contributions to Canada Pension Plan, Employment Insurance, and benefit plans,
• Comply with government remittance requirements and legislated employment and labour standards,
• Create and analyze system-generated reports, such as labour distribution and vacation time or pay, and resolve any discrepancies,
• Ensure payments are made,
• Complete, verify, and process documentation for administered leaves of absence, shared savings, employment, health insurance, and pension plans,
• Process terminations, calculate termination or severance pay, and prepare Records of Employment (ROEs),
• Perform or help with year-end activities, such as annual regulatory filings, remittance reconciliation, and processing of tax slips,
• Ensure the safeguarding and release of personal information complies with Freedom of Information and Privacy (FOIP) regulations, provincial legislation, and policies,
• Provide information about tax regulations and respond to employee questions about statements, and benefit plans,
• Prepare payroll-related statistical reports, statements, and summaries,
• Prepare and balance period-end reports and reconcile payrolls to bank statements,
• Communicate with internal clients, management, and service providers such as payroll service agencies, group insurance carriers, or government bodies.

Other tasks or projects as assigned or identified.

• Minimum 5 years related experience,
• Completed or studying for an HR and/or Payroll designation, degree and/or certificate.

Traits and Skills

• Integrity and good judgment,
• Flexibility, especially in adapting to changing priorities,
• Sensitivity, tact and diplomacy,
• The ability to deal with details carefully and accurately,
• The ability to work independently and with others in a team environment,
• The ability to work under pressure and meet deadlines,
• A commitment to trustworthiness,
• A strong aptitude for math and data literacy skills,
• Analytical decision-making and problem-solving skills,
• Interpersonal and conflict management skills,
• Verbal, written, presentation and customer service skills,
• Organizational and time-management skills,
• Leadership skills, especially during times of change,
• Innovative thinking and openness to new ideas,
• Open-mindedness and objectivity when faced with different viewpoints,
• Respect for employees’ rights to privacy and confidentiality,
• The discretion to not promise what they can’t deliver and always deliver what they promised,
• Coaching and counselling managers and employees,
• Taking a methodical approach to their work and responsibility for projects.

Application Return
The Municipal District of Bighorn (MD) is in the beautiful Bow Valley Region nestled between Cochrane, Canmore and Kananaskis, with Administration office located in Exshaw.
The MD is looking for an HR and Payroll Coordinator to join our team.
This position is responsible for supporting all functional areas relating to human resources and Payroll administration and various special projects.
For this position, we’re looking for someone with a minimum of 5-years related experience, completed or studying towards HR and/or Payroll post-secondary program, demonstrated communication and computer skills, and likes working with people. Familiarity with finance, asset management and/or records management would be considered an asset, but not essential. This position will appeal to those candidates willing to work and learn in a fast-paced municipal office.
This position may be considered for a hybrid with most of the time being onsite.
The MD offers a competitive compensation package that includes a salary commensurate with the work expectations, full benefits and pension, and a progressive annual vacation/leave allotment. The pay range for this position begins at $86,646.
To submit a resume/CV, with references, or for more information, please contact finance@mdbighorn.ca or call (403) 673-3611
This position will remain open until a suitable candidate is found.
MD Address:
Municipal District of Bighorn
Box 310, 2 Heart Mountain Drive
Exshaw, Alberta T0L 2C0