Hr Assistant

A day in the life of a Human Resources Assistant is filled with opportunities to foster harmony and enhance the work lives of all teams at Qualitree.

The busy spring season is ramping up, and the latest group of seasonal workers has arrived. Your day begins with assisting the remote Human Resources Assistant, entering timesheets for seasonal workers with accuracy and efficiency. You print pay stubs, safety crew talks, and timesheets, assembling them for organized distribution to each worker.

As the day unfolds, you seamlessly transition into the role of a helpful guide for seasonal workers, patiently addressing any questions they may have during their break times and forming quality relationships with each individual. With your strength of adaptability, you arrange flights for incoming seasonal workers, showcasing your problem-solving skills and sensitivity to their needs.

Following your lunch break, you dive into recruiting for current open positions. You pre-screen applicants, schedule interviews, and assist the Human Resources Supervisor with preparing for the next steps in the hiring process. With your logical, systematic approach, you continuously create and update departmental SOPs and internal notices to ensure every team member is on the same page.

Whether assisting co-workers or contributing to the process of welcoming new employees, you excel with your empathy and dedication to elevating the culture at Qualitree.

Does this sound like a perfect workday? If so, you will fit well on our team of A-players in the role of Human Resources Assistant.

We partner together with our customers – horticultural growers across North America – to deliver on our vision: Growing Partnerships, Delivering Excellence. Join us in a positive, uplifting, and appreciative environment.

Job Summary:

As a Human Resources Assistant at Qualitree, you support the Human Resources Team in achieving organizational goals and objectives. You are responsible for administrative tasks related to employee time management, benefits, training records, temporary foreign worker programs, health and safety, internal communications, and other human resources matters. You are a strong team player who can plan and organize your workload, ask for clarification when required, and react quickly to change. You are adept at maintaining confidentiality. You do not require a lot of direction; instead you anticipate the needs of others – jumping in to help is natural for you! You are a proactive problem solver and concise communicator.

What You Will Get From Us:

• Passion and energy in a growing business
• A vision for the future with increasing expansion, innovation, and new technology
• A dedicated team that is working together towards a common goal
• Excellent values, in a culture where our values are lived out daily
• Continuous training and career growth opportunities
• Fun employee activities
• A competitive compensation package including innovative benefit coverage

What We Need From You:

• Minimum Grade 12 education
• Experience in an administrative role is required
• Post-Secondary Business Administration/Human Resources training is an asset
• Exceptional attention to detail and accuracy
• Strong computer skills
• A team player; friendly, outgoing, and able to work well with others
• Excellent verbal and written communication skills
• Strong work ethic
• A valid BC driver’s licence is required
• Ability to speak Spanish is an asset
• Observe and respect

Your Duties Will Include:

• Employee time clock data entry, review, and reconciliation
• Assisting with bi-weekly payroll reports
• Employee benefits administration
• Scanning and filing physical documents
• Updating training records
• Ensuring files and records are kept neat and orderly at all times; this includes general manual filing and digital filing.
• Assisting with Temporary Foreign Worker programs (SAWP and AgStream), including arrivals, departures, housing, orientations, day-to-day communications, etc.
• Assisting with performance review meetings; organization and record-keeping
• Updating notice boards
• Assisting with internal communications such as notices, newsletters, posts
• Assisting with recruiting processes, scheduling interviews, and providing feedback to candidates
• Contributing to an effective onboarding process
• Keeping all HR matters confidential at all times
• Assisting with virtual administrative tasks, as needed
• Other HR-related administrative tasks as required

Working Conditions:

This is a full-time position (40 hours per week), Monday to Friday, with flexible hours. Seasonal demands may require you to work longer hours during certain times of the year. The dress code is business casual.

Come join Qualitree’s energetic team who is constantly striving for excellence.

Job Types: Full-time, Permanent

Salary: From $25.00 per hour

Schedule:

• Monday to Friday

Education:

• Secondary School (required)

Experience:

• Administrative: 1 year (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location: In person