Logistics Coordinator

Work setting

• Private sector

Responsibilities

Tasks

• Compile orders and instructions received from customers
• Organize tasks to accomplish the work
• Plan and organize operational logistics of the organization
• Track and complete work orders
• Co-ordinate activities with other work units or departments
• Prepare and submit reports
• Arrange for maintenance and repair work
• Ensure proper functioning of equipment
• Maintain work records and logs
• Organize warehouse and work areas
• Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality
• Co-ordinate traffic flow of supplies
• Compile worksheets and specifications of orders
• Consult with production supervisor to schedule production runs in a cost and time-efficient manner
• Monitor production progress
• Project management
• Train workers in duties and policies
• Conduct performance reviews
• Co-ordinate, assign and review work
• Requisition or order materials, equipment and supplies
• Assist with maintenance of communications equipment
• Contact customers to deliver requested wakeup calls
• Dispatch personnel according to schedules and work orders
• Dispatch personnel as required by emergency situations
• Follow-up on issues with work orders
• Keep track of shipments
• Knowledge of cross border dispatching regulations and practices
• Knowledge of highway trucking and associated rules and regulations
• Maintain vehicle operator work records
• Plan, organize and oversee operational logistics of the organization
• Record mileage, fuel use, repairs and other expenses
• Respond to urgent calls from individual who find themselves in life threatening situation and who require assistance
• Schedule assignments and co-ordinate activities of vehicle operators, crews and equipment
• Organize and maintain inventory

Experience and specialization

Computer and technology knowledge

• Dispatch management service software
• Monitoring and tracking software
• Electronic scheduler
• Electronic mail
• Database
• MS Access
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• MS Office

Service experience

• Trucking

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Handling heavy loads
• Attention to detail
• Hand-eye co-ordination
• Overtime required
• Repetitive tasks

Own tools/equipment

• Cellular phone

Personal suitability

• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Accurate
• Values and ethics
• Initiative
• Judgement
• Analytical
• Proactive