Logistics Coordinator

About Us:

Looking for a detail-oriented individual to join our team. We are a manufacturer and installer of engineered wall systems in Ontario. The company has been contracted to provide products and installation services to many high-profile institutional and commercial construction projects throughout Ontario.

Who You Are:

The successful candidate will be self-motivated with a sense of urgency. They will have strong attention to detail and have experience dealing with freight and logistics. They will have the ability to follow directions and learn quickly. The person organizing freight and logistics is responsible for organizing both domestic and international shipments.

Requirements:

• Must be comfortable lifting up to 50 lbs. on a frequent basis.
• Physically able to handle squatting and reaching.
• Minimum 5 year of experience in freight and logistics is an asset.
• Have experience and knowledgeable in the use of hand tools.
• Valid Driver's license is an asset but not required.
• Forklift truck experience is an asset.
• Ability to use a computer is required.
• Intermediate skills in Microsoft Excel, Word and Outlook is an asset.

Responsibilities:

1. Collaboration

• Coordinate with managers about upcoming shipments (exports and imports).
• Sales team – Ship, receive and organize returns for various materials and packages through UPS, Purolator, and local couriers.
• Resolve delays with customer support, provide necessary paperwork and ensure timely delivery. Provide regular updates to the sales team.

2. Material Handling

• Notify appropriate mangers when office orders are delivered to the warehouse.

3. Customs Paperwork

• Request freight quotations (domestic and international) and confirm based on price and availability as desired by the project team. Discuss the mode (truck type) required with our site superintendent.
• Provide import paperwork to our customers and broker as required. Research new types of paperwork requested and complete with guidance from our broker.
• Maintain Estimated Value of Goods values and weights per unit with current warehouse inventory.
• Complete Bill of Lading, Estimated Value of Goods, Shipping Form, US Proforma Invoice, Steel License and Aluminum License for shipments importing into, or exporting from, the USA.
• Identify new products’ HTS Codes according to USA merchandise importation standards and apply them to the paperwork.
• Collaborate with our brokerage company to revise content/quantities, resolve issues with receiving/purchasing company IRS numbers, and complete additional paperwork as required (i.e., hazardous materials forms). Use Viewpoint software to obtain company IRS numbers.
• Ensure in-bond shipments get cleared before incurring fees.
• Print and provide copies of the approved paperwork to the driver and the Plant Manager on pickup. Forward digital copies to the carrier.

4. File Management

• Maintain and organize freight email and shared file drive by project.
• Maintain SOPs for quotation requests, paperwork completion and approval.
• Manage freight contacts list for competitive pricing and coordinate credit applications between Accounts Payable (AP) and new carriers. Provide information on frequent lanes and reach out ahead of upcoming shipments.
• Account for and file packing slips for freight shipments and purchases.

5. Warehouse Involvement

• Update and maintain the shipping schedule
• Communication with management to determine shipment details and specifications
• Keep active correspondence with Plant Manager regarding loading trucks to ensure all materials will fit as scheduled
• Create label for all skids, bundles, and boxes
• Keep in contact with carrier and jobsite contact(s) regarding shipment status
• Create truck/material layouts when required
• File photos of every outgoing shipment in a timely manner
• Control skid list and package numbers for all shipments
• Perform receiving duties as required.
• Other tasks as assigned by Management.

Accommodation:

We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code.

Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 519-453-1000. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed in a fair and equitable manner.

Qualified applicants who are interested in this opportunity can apply for the position by clicking the Apply button below or by submitting their application consisting of a cover letter and resume or mail (530 Admiral Drive, London, ON N5V 0B2) to the attention of Human Resources.

Job Types: Full-time, Permanent

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• Discounted or free food
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Experience:

• logistics: 5 years (preferred)

Work Location: In person