Mailroom Administrator, Client Support Services (6 Months contract)

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Now Hiring: Mailroom Administrator, Client Support Services (6 Months contract)

Key accountabilities:

• This role involves interaction with co-workers, relationship managers, vendors, and finance.

• Acknowledge receipt by signing waybills and record items received

• Deliver, pickup and sort all incoming and outgoing mail

• Process internal and external mailings

• Record, process and file all outgoing and incoming mail returns

• Process all outgoing and incoming couriers

• Receive incoming couriers and notify intended recipient(s)

• Calculate and meter postage to all outgoing mail and parcels

• Control and maintain postage, courier, and shipping supplies as required

• Maintain accurate records of urgent business mail delivery

• Operate different courier computer systems for printing of daily waybills and weekly cost manifests

• Track shipments

• Ensure all lookups of mail are processed, counted and logged

• Coordinate workflow with internal departments

• Respond to routine questions, provide information and direct inquiries to appropriate departments

• Updating database

• Other duties that may be assigned

Must Have:

• 1+ year experience in Mailroom

• Friendly service-oriented individual with good communications skills and strong attention to detail

• Strong general operational knowledge and specific understanding of the organizational unit, its functions, products and customer groups

• Excellent working experience with Microsoft Excel, Word, Gmail/Google

• Able to meet assigned deadlines

• Database Management

Nice Have:

• Proxy / Transfer Agent experience

• Bilingual an asset

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.