Office Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Negotiate collective agreements on behalf of employers or workers
• Manage training and development strategies
• Perform data entry
• Oversee payroll administration
• Liaise with management, union officials and HR consultants
• Advise senior management
• Work with the marketing department to understand and communicate marketing messages to the field

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Organized
• Team player