Office Administrative Assistant

Responsibilities:
- Answer and direct phone calls in a polite and professional manner
- Perform data entry tasks accurately and efficiently
- Assist scheduling appointments and maintaining customer records
- Type and proofread documents, reports, and correspondence
- Creating invoices and managing payments on Quickbooks, ensuring customer info is up-to-date and error-free
- Operate office equipment, such as printers, scanners, and fax machines
- Maintain organized filing systems for both physical and electronic documents
- Proficiently use Google Suite applications for various office tasks

-Process all registrations of new HVAC equipment, process extended warranties, and part claims.

Skills:
- Strong phone etiquette and communication skills
- Accurate and fast data entry abilities
- Familiarity with HVAC or trades is a plus
- Proficiency in typing and using office software applications: Quickbooks & Google
- Able to work independently and efficiently
- Strong clerical skills for organizing files and documents
- Familiarity with Google Suite applications for efficient office management

This Office Administrator position requires a detail-oriented individual who can effectively manage administrative tasks in a professional HOME-office setting. The ideal candidate should have excellent communication skills, be proficient in data entry, possess knowledge of HVAC processes, and be comfortable using Google Suites (Drive, Mail, Sheets, Calendar) and a good knowledge of Quickbooks software. Strong organizational abilities and a customer service-oriented mindset are also essential for success in this role. If you are looking for a challenging yet rewarding position as an Office Administrator, we encourage you to apply today.

Job Types: Full-time, Part-time

Salary: $18.00-$25.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• Flexible schedule
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Niagara Falls, ON L2G 0X5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative: 5 years (required)

Work Location: In person