Office Administrative Assistant

Work setting

• Willing to relocate
• Media organization

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Plan, organize, direct, control and evaluate daily operations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Word
• Adobe Photoshop
• Database software
• Social Media
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Business

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Own transportation
• Public transportation is not available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan

Other benefits

• Free parking available
• Team building opportunities