Office Administrative Assistant

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Windows
• MS Word
• MS Office

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Organized
• Team player
• Client focus
• Reliability