Office Administrator

Join MasTec Canada

We are a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation.

MasTec Canada offers career opportunities for individuals looking to take part in Canada’s industrial construction sector. Guided by our Core Values of team, respect, excellence, integrity, duty and protect, we construct and maintain projects safely, reliably and with care and respect for the environment in which we operate.

Why Join Us?

• Our Core Values are front and centre and operationalized across the business
• Individual contribution is rewarded and teamwork is encouraged
• A commitment to a diverse and inclusive work environment where our employees can freely bring diverse perspectives and varied work experiences to work
• Individual development is provided (e.g., hands-on training and cross-functional project opportunities)
• Health and wellness program

What we are offering:

At MasTec, we believe our greatest asset is our people. We offer salaries and wages competitive for the construction industry, for our areas of operation, and based on years of experience, industry knowledge and qualifications. Specific compensation data associated with our career opportunities may be system generated and not an accurate reflection of MasTec’s market competitive wages or our total value proposition. We look forward to receiving your application and discussing specific compensation parameters as part of our hiring process.

POSITION SUMMARY:

The Office Administrator will be responsible for supporting company operations by maintaining office systems and supporting the daily operations of the local office and operations leadership team.

This is an ideal opportunity if looking for a flexible work schedule or part-time job, Monday through Friday. Preference will be given to those living in and around Bonnyville, AB.

ESSENTIAL JOB FUNCTIONS:

• Greet visitors and direct them to the appropriate person
• Answer incoming phone calls in a prompt, polite, professional manner
• Organize offices and maintain reception area, lunchroom and storage rooms
• Type memos, correspondence, reports and other documents
• Collect, open, sort, stamp, distribute and process all incoming and outgoing mail or packages
• Maintain inventory and order office supplies; ensure new employees have supplies in their workspaces
• Provide support to field offices and operations with implementation of new process & procedures
• Provide support to field offices and operations with IT requests including but not limited to computer requests, and being first point of contact should IT support be required
• Contact vendors for maintenance related tasks (e.g. plumbing, lawn maintenance, electrical, etc.)
• Assist AP/AR teams with miscellaneous duties including, but not limited to:

§Safety data entry, uploading safety tickets and field data

§Quality control data entry including material test report review

§Onboarding for new employees and support of digital onboarding process

§Daily timesheet management and tracking from field crews

§Social media and promotional support

• Assisting office staff with data entry and scanning /filing, as required
• Assist with special projects or project administration, as required
• Duties are subject to change based onMasTec, project and client needs

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Related experience and/or training or equivalent combination of education and experience in office administration
• Minimum 3 years of relevant office support experience
• Fluent with Microsoft suite including Office 365 and SharePoint

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for promoting and living out MasTec Canada’s 6 Core Values
• Valid Class 5 driver’s license is required
• Ambitious, pro-active, high-energy, positive attitude and a team player
• Ability to build rapport and effectively communicate with all levels in the organization
• Read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• Ability to work within precise standards of accuracy and follow set procedures and standards
• In depth knowledge of offerings (solutions, products, and services)
• Excellent collaboration and written/verbal communication skills

Job Types: Part-time, Permanent

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Work Location: In person