Office Administrator/Receptionist

Job Title: Office Administrator

Location: Grande Prairie area, Alberta

Hours: Full-time, 8:00 AM to 5:00 PM, Monday to Friday

Pay Scale: $22-$30/hr

Reports To: Operations Manager

Company Overview:

Stack Production Testing specializes in providing well testing equipment and services to the oil and gas industry. We are proudly located in Grande Prairie, Alberta, at the heart of Canada's energy sector.

Position Summary:

The Office Administrator will play a key role in maintaining the day-to-day administrative and operational functions of the company. This dynamic position requires exceptional attention to detail, strong organizational skills, and a commitment to company standards, including compliance with training requirements and workplace safety.

Key Responsibilities:

• Provide a warm welcome to visitors, representing the company proficiently as the first point of contact.
• Receive, direct, and address inquiries via phone, email, and other correspondence, maintaining a professional demeanor at all times.
• Serve as the key coordinator between Human Resources and other departments to ensure compliance with training requirements, utilizing Workhub for tracking and reporting.
• Manage job data, crew scheduling, and resources in SiteDocs, ensuring real-time accuracy.
• Onboard new employees into internal programs, including Workhub and SiteDocs, and manage the related communication flow.
• Compile and distribute Workhub reports on training compliance to operations management.
• Authorize and oversee the procurement and inventory of safety equipment, maintaining adequate stock levels and records.
• Coordinate mandatory testing for employees, such as drug and mask-fit testing, while tracking and ensuring the validity of certification.
• Provide assistance with arranging accommodations for new hires and managing lodging logistics.
• Support the purchasing of necessary supplies for staff accommodations, office, and shop.
• Contribute to planning and executing marketing events, including the coordination of promotional materials.
• Maintain a well-organized filing system, both physically and digitally, for office documents and databases, ensuring the smooth operation of office functions.
• Perform other administrative tasks as needed to support the efficiency and effectiveness of office operations.

Qualifications:

• Proven experience as an office administrator, office assistant, or relevant role.
• Proficient in MS Office, with a strong ability to learn and utilize new software (experience with Workhub and SiteDocs preferred).
• Exceptional organizational and multitasking abilities.
• Aptitude in problem-solving and decision-making.
• Excellent written and verbal communication skills.
• Commitment to high professional ethical standards and confidentiality.
• Knowledge of clerical practices and procedures.
• Ability to handle sensitive information with integrity, trust and confidentiality.

Education:

• A high school diploma is required; additional qualifications as an Administrative assistant or Secretary are a plus.
• Possess a diploma with a preference in office administration.

How to Apply:

Interested applicants should email a resume and cover letter to info@stackproductiontesting.com, with "Office Administrator - Grande Prairie" in the subject line. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Salary: $22.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• No weekends

Education:

• Secondary School (preferred)

Work Location: In person