Office Assistant

Education:

Completion of a two year college program with a focus in Secretarial, Administrative Assistant or Ontario Secondary School graduation diploma with commercial options or equivalent secretarial and social media marketing.

Experience:

· Progressive experience in administrative roles;

· Computer skills including MS Office (Outlook, Word, Excel, PowerPoint, Publisher, required);

· Has worked for a Manager/Director;

· Social Media advertising experience

Competencies:

· Strong interpersonal skills;

· Able to communicate with a variety of management levels;

· Proven organizational skills;

· Strong listening skills;

· Ability to multi-task.

· Have a valid driver’s license and a reliable vehicle

Other:

· Demonstrated commitment to customer service skills.

· Demonstrated ability to communicate effectively, both oral and written.

· Demonstrated flexibility and adaptability to a changing work environment.

· Demonstrated ability to prioritize and function effectively in a busy environment.

· Demonstrated problem-solving ability and organizational skills.

· Demonstrated ability to work independently and as part of a team.

· Demonstrated ability to function in a multi-task environment.

· Demonstrates commitment to maintaining confidentiality.

· Demonstrated technical skills – computer software, audio-visual equipment and social media skills

· Must possess the ability to work in an environment where there is constant interruption.

· Cash handling and POS experience

Administrative:

· Perform a variety of administrative tasks to support the efficient operation of the office.

· Answer and direct phone calls, take messages, and respond to inquiries.

· Receive and direct all incoming and outgoing mail.

· Assist the Executive Assistant co-ordinating appointments for the Director of Operations and Auxiliary President.

· Maintain adequate stock of stationary, office supplies and equipment.

· Order and receive all products necessary for the function of the Auxiliary.

· Maintain reference manuals, and minute binders.

· File minutes of committee meetings and other meetings as needed.

· Assist Director of Operations, President, Executive Assistant, Committee chairs and Managers with room bookings and setup, portering requests and forms requisitions.

· Assist with meeting preparations including food orders and room setup including document reproduction as needed.

· Assist leaders by preparing correspondence, reports, agendas, minutes, and departmental publications.

· Support the OLG Lotto Booth, Victoria’s Gift Shop and Café Royale

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Job Type: Part-time

Salary: $16.75-$17.00 per hour

Expected hours: 25 – 35 per week

Benefits:

• Employee assistance program
• On-site gym
• On-site parking
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Experience:

• Administrative: 1 year (required)
• Customer Service: 1 year (required)

Ability to Commute:

• Barrie, ON L4M 6M2 (required)

Ability to Relocate:

• Barrie, ON L4M 6M2: Relocate before starting work (required)

Work Location: In person