Office Assistant

PRIMARY FUNCTION

To welcome and provide general information and assistance to the visitors and clients; receive and route telephone calls and provide clerical support in the office.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Welcome visitors to the office, assist them in making appointments, assures their comfort and directs them to the proper staff or service; maintain Google calendar for all settlement staff (showing appointments and time away from the office)
• Answer telephones; screen calls, forwards calls, and/or record and forward messages accurately; may transcribe messages from telephone answering machine
• Receive, sort, and distribute mail within the office; files correspondence and other materials as required
• Update client information on the Correlate database
• Maintains necessary files; sorts, files, and retrieves documents and records as necessary
• Other tasks as assigned

KNOWLEDGE, SKILLS, AND RESPONSIBILITIES

• Organizational and time management skills
• Creative thinking and problem solving
• Excellent oral and written communication skills
• Ability to work collaboratively with management, staff, clients, and community stakeholders
• Valid Manitoba Driver’s License and access to reliable transportation

PHYSICAL DEMANDS

• Sitting for long periods
• Occasionally required to lift no more than 20 pounds

Job Type: Full-time

Benefits:

• Extended health care
• On-site parking

Work Location: In person