Office Assistant

Applicants are encouraged to apply on BOTH Indeed and CollageHR: https://secure.collage.co/jobs/sterlingsentinelgroup/43682

Job Summary:
We are actively seeking a dedicated and organized Office Assistant who demonstrates the potential and drive to advance to the role of Project Coordinator Assistant. This position will involve providing comprehensive administrative support and contributing to the smooth functioning of our office. The successful candidate will have the opportunity for career growth and expanded responsibilities.

Responsibilities

Administrative Support:

• Assist in general office tasks, including filing, data entry, and document preparation.
• Manage incoming calls, emails, and correspondence, redirecting and responding as needed.
• Coordinate appointments, scheduling and meetings for team members.

Office Support:

• Maintain a well-organized and welcoming office environment.
• Monitor and replenish office supplies, ensuring all equipment is in working order.
• Collaborate with different departments to streamline office processes and enhance productivity.

Communication:

• Serve as a liaison between departments, clients, and external partners.
• Effectively communicate messages, requests, and updates to team members.
• Draft and proofread internal and external communications.

Record Keeping:

• Maintain accurate records, including employee information, office expenses, and documentation.
• Prepare and organize documents for meetings, presentations, and reports.

Customer Service:

• Provide excellent customer service to visitors, clients, and colleagues.
• Handle inquiries and direct individuals to the appropriate personnel as needed.

Skills and Qualifications

Organizational Skills:

• Strong multitasking abilities with an emphasis on task prioritization.
• Attention to detail in maintaining organized records and documents.

Communication Skills:

• Excellent written and verbal communication skills.
• Professional and friendly demeanor in all interactions.

Tech Proficiency:

• Proficient in office software (Microsoft Office, Google Workspace. Bonus; Basecamp, Trello, QuickBooks).
• Basic knowledge of office equipment and technology.

Adaptability:

• Ability to adapt to changing priorities and work well under pressure.
• Flexibility to handle a variety of administrative tasks.

Team Collaboration:

• Strong team player with a willingness to assist colleagues and contribute to team goals.
• Positive attitude and effective interpersonal skills.

Dependability:

• Reliable attendance and commitment to meeting responsibilities on time.
• Maintain confidentiality and handle sensitive information discreetly.

Potential for Advancement
The successful candidate will have the opportunity to progress to the role of Assistant Project Coordinator taking on additional responsibilities related to office coordination, project management, and team support.

If you believe you possess the skills and qualities outlined above and are eager to pursue career growth, we encourage you to apply for the Office Assistant position. Please submit your resume and a cover letter detailing your relevant experience. New boost

Job Types: Full-time, Part-time, Permanent

Salary: From $23.00 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 1 year (required)

Work Location: In person

Expected start date: 2024-04-01