Office Assistant/Administrator

Who we are

The MBS Group is one of the largest studio-based production service and studio development companies in the world. Our key capabilities include studio management, studio design and development, lighting, grip, and expendables. With extensive international reach—45 locations across 28 cities, nine states and three countries including the US, Canada, and the United Kingdom. The MBS Group supports over 300 sounds stages and 400+ film and television productions a year. This position is with MBSE Canada.

For us, sustainability is about continuous business improvements that go beyond “green” actions. We have committed to a holistic, strategically resilient process called Environmental Social Governance, or ESG.

• Environmental: total greenhouse gas emissions (GHG), and landfill waste
• Social: living wage, diversity and inclusion, and training and development 
• Governance: purpose-led management, and community engagement 

Perks you’ll receive

• Competitive base salary  
• Comprehensive company-paid health benefits 
• Retirement savings program with company matching 
• Volunteer, personal, and sick paid time off
• Anniversary program
• Employment Assistance Program
• Free parking with electric charging station(s) at most locations  
• Opportunity to learn and develop your skills in a dynamic industry

About the position

The main responsibilities of the Office Assistant / Administrator are to answer and redirect all incoming phone calls in a timely manner, greet visitors to the office and direct them to the appropriate area, assist with general office management tasks and to provide the office with administrative support.

Regular business hours, typically weekdays 8:00am until 5:00pm or as directed, located out of 67 Brown’s Line, Etobicoke, ON.

How you’ll contribute:

The role is integral to ensuring both internal and external client needs are addressed and supported in a timely manner, including but not limited to:

• Answer all incoming calls, screening, and routing as required, taking, and delivering messages as necessary.
• Monitor the arrival and presence of visitors to the facility and premises, granting access and directing guests as appropriate.
• Arrange and book travel as required for staff, seeking appropriate approvals.
• Assist in completion of staff expense reports.
• Assist General Manager, Eastern Canada, in planning and executing staff social events.
• Maintain a shared calendar of all meetings, meeting rooms, events, travel, vacations, etc.
• Responsible for the sorting and processing of outgoing and incoming mail and faxes, arranging, receiving, and shipping of packages and small courier shipments.
• Provide administrative support to divisional operations and other corporate departments when requested.
• Maintain cleanliness of office and kitchen environments, oversee stocking and ordering of office and kitchen supplies, obtaining all necessary approvals.
• Prepare and maintain fresh coffee in staff and customer lounge areas.
• Carry out all other reasonable duties as assigned.

What you’ll need to succeed

• High school graduation or equivalent
• Relevant experience in a position of similar responsibility
• Excellent oral and written communication skills, and collaborating with staff and clients in a professional manner
• Working knowledge of office equipment including Computers and Photocopiers
• Working Knowledge of Microsoft Office, including Outlook, Word, and Excel
• Exercise discretion, tact, and judgement in handling confidential and sensitive information
• Attention to detail and a high level of accuracy
• Proven ability to problem-solve, meet deadlines, and handle changing priorities
• Excellent planning, organizational and follow-up skills
• Ability to work well independently
• Ability to build relationships and knowledge of local vendors (e.g., food trucks, restaurants, travel amenities, etc.)

Equal Opportunity & Accommodation 

 MBSE is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status or any other basis protected by law.  Applicants requiring accommodation during any stage of the recruitment process are encouraged to advise accordingly. 

How to apply 

If you’re eager to make an impact in the industry and in your career, please submit your cover and resume for consideration.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted. Applicants must be legally able to work at the location. No recruiters or agencies, please.

Job Type: Full-time

Salary: $22.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person