Office Associate

Performs administrative duties to support the office environment and managers as needed. Effectively operate front desk position for distributorship including phones, paperwork and general accounting

Job Components:

• Upload and download handhelds on a weekly basis

• Process handheld data in a timely manner

• Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely.

• Maintain and diplomatically collect accounts receivable within budgeted targets for day’s sales outstanding and percent current to 60 days past invoice date.

• Verify deposits to be timely and accurate

• Maintain dealer files

• Back-up computer on a daily basis

• Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship’s financial statements.

• Process and copy (if necessary) mail on daily basis

• Keep office stocked with supplies

• Maintain inventory count and research variations between physical count and accounting records.

Qualifications:

• Minimum 1-year Accounts Payable/Accounts Receivable experience

• Basic computer skills required, i.e. Microsoft Word and Excel

• Ability to collect past due accounts without losing client relationship.

• Excellent phone skills

• Minimum 1-year accounting or bookkeeping experience including appreciation of basic audit procedures

• One-year administration experience. Preferably in wholesale distribution industry.

• Touch ten key ability

Work Environment:

• Ability to sustain posture in a seated position for prolonged periods of time.

• Regularly required to use hands to grasp or handle, talk and hear, stand and walk.

• Specific vision abilities include close vision, depth perception and ability to adjust focus.

• Ability to occasionally lift and/or move 10+ lbs.

• Office environment but may be exposed to battery warehouse conditions such as exposure to moving equipment mechanical parts, fumes or airborne particles, toxic or caustic chemicals.

• Prolonged use of personal computer & telephone.

Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Store discount
• Vision care
• Wellness program

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Ability to commute/relocate:

• Langley, BC V1M 4B4: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Accounts Receivable/Collections: 1 year (required)
• Customer service: 1 year (required)

Work Location: In person