Parts Advisor

Timberland Ford Parts Counter Clerk

Summary

The successful candidate will sell automotive parts to all customers, over the counter, through the shop, online, or on the phone.

Essential Duties

· Assists all customers (retail and shop) in selecting required parts in a friendly, professional, and efficient manner.

· Informs customers of companion part requirements and specials and ensures that the customer is exposed to the full product line.

· Answers phone calls, providing price quotes and other information.

· Reviews body shop estimates to be sure the parts that are ordered are correct and all pricing is in line with the estimate.

· Provides high level of service to internal and external customers.

· Pulls and fills orders from stock.

· Notifies parts manager of out-of-stock parts or shop materials that need immediate attention.

· Locates out-of-stock parts from outside source and submits an emergency order, if necessary.

· Notifies the service advisor and the customer when special ordered parts have been received.

· Notifies the body shop when all parts have arrived and when they will be delivered.

· Pulls orders for delivery to body shop, making sure all parts are tagged with customer names and job number.

· Follows up on back-ordered parts.

· Verifies will-call and back-order files weekly and returns to vendors, or stocks those items not picked up or required.

· Replenishes assigned inventory daily.

· Makes sure all internal requests for parts are billed on service repair order.

· Receives payment from retail customers or obtains credit authorization.

· Ensures that all charge sales are signed by the customer.

· Ensures that all customers receive their copy of the invoice.

· Issues credit for parts returned, ensuring that the original invoice, or its number, is available so that purchase and pricing can be verified.

· Issues and tracks requested shop tools to technicians.

· Keeps orderly records of all repair orders, invoices, insurance estimates and special-order parts.

· Sets up orders for daily shipment, delivery or pick-up.

· Solicits assigned accounts by phone.

· Keeps front and rear counter areas clean and uncluttered.

· Cleans computer terminals and printers daily.

· Participates in all training programs that are made available.

· Keeps current on new products and product updates.

· Participates with the parts manager in maintaining a lost sales tracking program.

· Maintains professional appearance.

· Other tasks as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

No prior experience or training required. Experience in automotive, heavy equipment, or other parts sales or inventory management is a welcome asset.

Language Skills

English required, French is considered an asset.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Note: This job description is intended to provide a general overview of the position. Duties, responsibilities, and qualifications may be subject to change based on the needs of the business.

Job Type: Full-time

Salary: $15.50-$20.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount
• Vision care

Schedule:

• Monday to Friday

Ability to Commute:

• Timmins, ON P4N 2S4 (required)

Ability to Relocate:

• Timmins, ON P4N 2S4: Relocate before starting work (required)

Work Location: In person