Payroll and Accounts Payable Administrator

Position Summary:

As an integral member of the finance team, the Payroll and Accounts Payable Administrator is responsible for all aspects of processing the bi-weekly Payroll and for preparing bi-weekly and monthly remittances. This position maintains and reconciles Payroll and benefits records and completes year end process. The Payroll and Accounts Payable Administrator is responsible for processing Accounts Payable and completing required reconciliations. This position is also responsible to complete accounting system setups and user management.

Main Responsibilities

Payroll Processing and Reports

• Input all payroll updates for staff changes, including new hires, terminations, salary changes, FTE changes, etc. Calculate and input exception pays, as required.
• Collect, record, input and process staff time sheets.
• Calculate and process bi-weekly Payroll and upload file to bank.
• Complete Records of Employment for staff.
• Produce supporting reports for managers bi-weekly, annually and ad hoc.
• Respond to and address employee queries and payroll related concerns.
• Calculate and submit appropriate remittances to carriers, HOOPP, and government agencies.
• Complete payroll year end procedures, including T4s and reconciliations for WSIB and Employee Health Tax. Complete fiscal year end payroll reconciliations and reports for annual external audit.
• Liaise with government authorities (Canada Revenue Agency, Service Canada) to obtain information and resolve issues.

Accounts Payable and Reconciliations

• Verify vendor invoices, code, input and process invoices.
• Input new vendors into system.
• Complete fiscal year end Accounts Payable audit reports.
• Reconcile bank statements, General Ledger (GL) accounts, yearly GST/PST return.
• Create journal entries.

Other

• Create and manage users in the accounting system.
• Liaise with the accounting system provider regarding system set up changes, updates, upgrades, and software problems.
• Prepare, record and make bank deposits.
• Comply with relevant Centre statistical and administrative reporting requirements in a timely manner.
• Comply with Centre’s policies and procedures as amended from time to time.
• Participate in department and centre meetings and committees as required.
• Maintain strict confidentiality regarding all information pertinent to the children and families served by the Centre.
• Assume other duties as assigned in accordance with experience, training, and qualifications to which legislated requirements may be applicable.

Qualifications and Experience:

1. College Diploma in Accounting, or relevant work experience

2. Required Work Experience

• 2 years’ work experience with automated payroll and Accounts Payable

3. Additional Skills and Qualifications

• Experience in Payroll and Accounts Payable processing and reconciliation
• Experience in Payroll and accounting system administration
• Demonstrated ability in communication, organizational skills and problem solving.
• Be committed to working within a family-centred approach.
• Demonstrated ability to work collaboratively with FCCC staff and with other professionals in the community.
• Valid driver’s license and access to a vehicle

Interested applicants should e-mail their resume & cover letter quoting the file number, PAP-01-24 in the subject line to hr@fivecounties.on.ca by the closing date.

Five Counties Children’s Centre is an equal opportunity employer. Candidates from diverse groups are encouraged to apply. If you are contacted for an interview and require accommodation, appropriate arrangements will be made to assist you through the process.

Job Types: Full-time, Permanent

Salary: $51,549.00-$58,127.00 per year

Benefits:

• Casual dress
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2024-02-15