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SalaryGENERAL DESCRIPTION:
Reporting to the Human Resources Manager, the Payroll & Benefits Specialist performs all payroll and benefits related duties at the professional level to implement daily activities and provide excellent customer service to internal and external customers in assigned areas including but not limited to: recruitment and selection, compensation/benefits, HRMS, and implementation of policies and procedures in accordance with the mission, vision and values of Accora Village.
This is a part time position.
RESPONSIBILITIES:
1. Payroll Administration
The Payroll & Benefits Specialist is responsible for payroll administration, including salary calculations, monitoring the payroll register, changes in employment terms. The Specialist processes payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements. The Specialist considers garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
The Payroll & Benefits Specialist implements and maintains payroll best practices to improve efficiency and consult with Human Resources Manager to improve payroll and HRMS processes. The Specialist collaborates with the Human Resources team to improve and maintain the HRMS systems. The Specialist maintains employee records in payroll systems. The Specialist administers the time and attendance policy and paid leave policy for all employees through payroll practices.
The Payroll & Benefits Specialist produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
2. Benefits Administration
The Payroll & Benefits Specialist administers the benefits and compensation program. The Specialist prepares documentation for benefits enrolment and pension participation and manages the renewal and distribution process.
The Payroll & Benefits Specialist administers all employee benefit programs including enrollments and terminations. The Specialist coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
The Payroll & Benefits Specialist fulfills all governmental regulatory mandates and ensures filings are performed as required. The Specialist plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with the Finance team for quarterly and year end audits.
The Payroll & Benefits Specialist addresses benefit inquiries to ensure timely, accurate resolutions and maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees. The Specialist reviews monthly invoices from providers and processes the payment. The Specialist resolves discrepancies with carriers and payroll.
The Payroll & Benefits Specialist collaborates with the Human Resources Manager and coordinates with third party administrator to manage disability claims and workers compensation claims and coordinates all leaves & employment insurance claims.
3. Finance Administration
The Payroll & Benefits Specialist is responsible for payroll uploads in the accounting system (Yardi), payroll journal entries, reconciliation of Yardi payroll accounts and explaining budget variances. Other financial reporting as required to support business needs and annual cycles.
4. Customer Service
This position requires a high level of customer service for both internal and external parties including service providers and government agencies. The Payroll & Benefits Specialist will provide first class customer service, showing empathy to sensitive issues, as well as following through to find a suitable resolution to enquires received. Proactive communication with all stakeholders will ensure seamless and efficient service.
SKILLS AND KNOWLEDGE:
- Post-secondary degree in Accounting, Human Resources Administration or related field
- Payroll-related certification (CPM, PCP) is an asset
- 3-5 years’ experience in processing payroll and employee benefits
- Superior interpersonal and diplomacy skills, with a high level of discretion when dealing with sensitive information
- Excellent verbal and written communications skills
- As a condition of employment, a valid Criminal Background Check must be provided.
- Ability to multi-task, prioritize, and manage time effectively
- Strong expertise in human resources management systems preferably Ceridian Dayforce
- Enthusiasm and passion for people with a focus on customer service
- Excellent knowledge of MS Office particularly Excel
- Demonstrated creative problem solving and ability to maintain a high level of confidentiality
- Flexible and highly organized with superior attention to detail
- Ability to work independently or as part of a team
- Extended periods at a computer may be required at times.
- The job description implies the performance of repetitive tasks.
- Occasional overtime may be required to meet deadlines.
- Competing demands may create stress.
- Physical effort is low.
At Ferguslea, we are committed to taking every reasonable precaution in the circumstances to protect the health and safety of our employees and residents from the hazard of COVID-19, as required by the Occupational Health and Safety Act. Unless an accommodation under Ontario’s Humans Rights Code is applicable, it is the expectation of the company that all eligible employees are and will remain fully vaccinated against COVID-19. We will provide accommodations as required by law.
We review and assess all applications and will contact candidates whose background and experience most closely fit the needs of the position.
