Payroll Specialist

The Citadel Theatre, one of Canada’s largest and busiest professional, not-for-profit theatre companies and facilities, is currently seeking a Payroll Specialist to join our team. Reporting to the Director of Finance, and working in partnership with the Human Resources Manager, the Payroll Specialist will be responsible for overseeing and administering the Citadel Theatre’s weekly and bi-weekly payroll. The primary responsibility of this position is to ensure that all employees within an organization are paid on time and correctly, and to ensure compliance with payroll regulations and supporting the overall success of the organization.

KEY ACCOUNTABILITIES:

• Full cycle payroll for union and non-union staff, including maintaining a weekly and bi-weekly payroll schedule.
• Interpreting and applying union contracts and updating increases in accordance with Collective Agreements.
• Process all time data entry and review for compliance and accuracy.
• Oversee end-to-end payroll activities, including payroll data entry, verification, calculations, and reconciliation.
• Input onboarding paperwork, changes in compensation rates, and termination from the system.
• Support payroll activities in accordance with governing bodies and provincial standards and legislation.
• Maintain payroll files in an accurate and comprehensive filing system.
• Review and analyze payroll data for accuracy and resolve discrepancies or issues in collaboration with relevant stakeholders.
• Develop and maintain payroll policies, procedures, and documentation to ensure consistent and standardized payroll processes.
• Prepare and distribute payroll reports and summaries to relevant stakeholders, including management, HR, and finance.
• Respond to payroll inquiries and audits with the highest attention to customer service and professionalism.
• Assist in implementation of new payroll systems and processes.
• Performs periodic audits of Payroll files and records to ensure that all required documents are collected and filed appropriately.
• Other duties as required.

Required Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field of study.
• Experience: 4 years of experience in a comprehensive payroll position.
• Skills:
• In-depth knowledge of payroll regulations, tax laws, and employment standards.
• Proficiency using payroll software and systems.
• Strong communication and problem-solving skills.

Desired Qualifications

• Certification or training in payroll administration (e.g., Certified Payroll Professional – CPP)
• Experience with Sage 300 or other payroll management systems.

HOW TO APPLY

This is a full-time, on-site, permanent position working 35 hours per week and includes benefits. Annual salary range for this position is $60,000 – $69,000.

Please submit your resume and cover letter to: humanresources@citadeltheatre.com

Accommodations for job applicants with disabilities are available upon request. The Citadel Theatre is committed to having our team reflect the community it serves and actively welcome applicants from diverse and equity-seeking backgrounds. The Citadel also endeavors to create and guard a culture of respect and cooperation with all staff, artists, colleagues, volunteers, and internal / external parties. Thank you for your interest but only those persons chosen for interviews will be contacted. No telephone calls please.

The Citadel Theatre wishes to acknowledge that the land on which we gather is Treaty No. 6 territory and a traditional meeting ground and home of the First Nations, including both the treaty signatories – Cree, Saulteaux, Nakota Sioux, Stony and Cree-Iroquois – as well as other Indigenous peoples, such as the Blackfoot and Métis, who occupy this land. We extend our appreciation for the opportunity to live, create and perform on this territory.

Nikistêyhtamâkânân oma askîwihtâwin ita kâ mâwasakôyâhk Nikotwâsik Kâ akihtêk omâmawôpayônôwâw Nistam Îyinôwak, nânapo ôkih tipahamawâkan tahkikwanênkêwak-Nêhîyawak, Nahkawînôwak, Opwâsîmowak, Asinî Pwâtak êkwah Nêhîyaw Paskosikanak-êkwah kotakak Îyinôwak, tâpiskôc Kaskitêwayasitak êkwah Âpihtwâyak, kâkîh kikîwîhkêcik otah. Nitâniskê nanâskôtênân tawâw ôtah êh ayâyâhk tita wîci pimâtisîhtamâhk, tita osîhcikêyâhk êkwah tita nôkohtihiwêyâhk otah askîwihtâwinihk.

Job Types: Full-time, Permanent

Salary: $60,000.00-$69,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Ability to Relocate:

• Edmonton, AB: Relocate before starting work (required)

Work Location: In person