Planning Clerk

Experience it – Ajax!

The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario. With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

Planning Clerk

The Planning Clerk is responsible for customer service and administrative support to the Planning Section.

Key Duties

• Receive and enter planning applications in the AMANDA system and create application folders;

• Process application fees using AMANDA, JDE and Versatile systems;

• Provide counter and/or telephone service; handle calls through the phone queue and receiving Planning specific questions;

• Process invoices and accounts payable/receivable; track invoices and make GL corrections as required;

• Perform general clerical duties; complete mail-outs, generate labels in MapViewer, create copies, compile packages, prepare and proofread for accuracy;

• Update and maintain planning application databases;

• Create new office consolidations of the Official Plan and Zoning By-law;

• Maintain physical and electronic files/records, and act as the File Liaison for the Planning Section;

• Provide administrative support to the Manager of Planning; and

• Other duties as assigned.

Qualifications/Skills

• 3-year college diploma in business or office administration.

• Minimum of two (2) years customer service experience in an office setting.

• Experience in purchasing procedures, invoicing and cash receipts.

• Strong mathematical skills to perform cash receipts, track accounts and use spreadsheets effectively.

• Experience in file maintenance (electronic and physical records).

• Effective communication (verbal and written) and strong interpersonal skills.

• Strong organizational, administrative and time management skills.

• Advanced computer skills (M365, AMANADA, Laserfiche, MapViewer, JDEdwards, FMW, Versatile).

• Ability to provide a current criminal record check that is satisfactory to the Town of Ajax, upon being hired.

Members of CUPE bargaining unit will be considered first in accordance with the collective agreement. If there are no qualified candidates from within the bargaining unit, consideration may be given to other applicants.

What is Offered to Staff

• Pay Range: $30.31 - $32.82 per hour.

• Hours of Work: This is a unionized position that works 35 hours per week. The hours of work are Monday to Friday from 8:30 a.m. - 4:30 p.m. and are in accordance with the CUPE Collective Agreement.

• Benefits: The Town offers full-time staff a comprehensive benefit package with paid sick, vacation and personal leave days; Employee & Family Assistance Program; Health & Wellness Program, Town of Ajax Fitness Centre membership; plus a defined benefits pension (OMERS pension).
  

How to Apply

This position is being advertised concurrently to internal and external candidates and applications are accepted online. To apply to this position, please click the ‘’ button below.

Internal closing date: 11:59 p.m. on February 2, 2024

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

Equal Opportunity Employer

The Town of Ajax is an equal opportunity employer, committed to diversity and accessibility within the workplace where all employees feel valued, respected and supported. The Town embraces diversity and gender expression through policy, staff training and providing positive spaces. The Town encourages applications from all qualified candidates. If selected for an interview, please inform Human Resources staff of any accommodation you may require during the process.