Program Administrative Assistant

Job Posting:Program Administrative Assistant in Beautiful Northern BC
Kitimat Community Development Centre is excited to offer you the opportunity to be a part of our Centre to support our team. This position provides a variety of administrative and clerical assistance related to a specific program; prepares correspondence, reports, and other documents; maintains a variety of financial and other records, files and related filing systems. Maintains and processes departmental records and/or accounts and prepares routine reports. Completes additional tasks outside administration as needed or requested.
We can offer you:

• The opportunity to work with a wide variety of programs.
• Opportunity to participate in training.
• A positive and supportive work environment.
• Mentorship.
• Small-town friendliness and easy access to outdoor activities (see below)

Qualifications:

• Grade 12, plus completion of a program of up to one (1) year in business or office administration training.
• Experience with Microsoft Office programs considered an asset.
• Three (3) years recent related experience. Or an equivalent combination of education, training and experience.

Additional Requirements:

• Part - Time Employment (20 hours per week).
• A criminal record check clearance letter.

Responsibilities:

• Screens and prioritizes incoming correspondence and other materials for program staff.
• Collects, researches, organizes, and summarizes data from a variety of sources and produces reports; Performs analysis of reported information; Keeps supervisor informed of problem areas or emerging trends and briefs them on any issues, concerns, matters and meetings.
• Maintains program information using spreadsheet and/or database software.
• Responds to outside inquiries about services offered through the program.
• Communicates with other community service agencies and/or ministries regarding enrolment in and attendance at programs.
• Orients, monitors, and provides work direction to volunteers and/or practicum students.
• Provides word processing, data input and typing support such as correspondence, meeting minutes, forms and program information; drafts routine correspondence such as letters, applications, appointments and internal memorandums.
• Assists in coordinating and completion of program-related projects.
• Arranges meetings, schedules appointments and makes travel arrangements, books rooms for meetings. Prepares agendas and takes minutes at meetings as required.
• Performs other related duties as required.

Kitimat and the Kitimat CDC
Are you looking for a relaxed lifestyle with shorter commutes and unlimited access to the outdoors? A true Pacific Northwest town, Kitimat offers outdoor recreation for all seasons- hiking, skiing, mountain biking, fishing, and more! Embrace a work-life balance with flexible schedules, nearby amenities, and affordable housing in town. Located on the unceded traditional territory of the Haisla people we are a wonderment of natural beauty. Come discover more about your Kitimat adventure at https://kitimatbound.ca/
Closing Date: Until position has been filled
While we appreciate all applications, only those candidates selected for interview will be contacted. Please note the selected candidate will be required to submit to a Criminal Records Check.