Clk 12R - Program Assistant

Bring your strong administrative experience and superior organizational skills to this position

The Forest Sector Transformation Branch supports the delivery of several key mandate items in the Ministry of Forests, including the transition to Value Added Forestry, the Modernization of Forest Policy, and support for community transition and worker support. Other key files include the Provincial Forestry Forum and stakeholder management in a forestry context.

The Program Assistant is accountable for planning, development, and coordination of administrative, secretarial, and financial support for the branch and coordinates the day-to-day priorities of the Executive Director (ED). This includes handling both confidential and routine matters, maintaining proper communication channels between the ED’s office, the Assistant Deputy Minister’s office, and key forest industry stakeholders. The Program Assistant also monitors and tracks the completion of assignments and projects, and coordinates the flow of information in and out of the office.

Job Requirements:

• Secondary school graduation (Grade 12) or equivalent (GED).
• Combination of three years related administrative support/coordination experience, education and/or training.

Related experience must include all of the following:

• Experience in multi-tasking, working in a fast-paced environment and managing workload with minimal supervision.
• Experience managing electronic calendars including scheduling meetings and appointments.
• Experience booking/making travel arrangements, arranging meetings and logistical coordination.
• Experience in advanced keyboarding, word processing, spreadsheets, and other standard computer applications, including the MS Office suite of programs.
• Experience formatting and proofreading a variety of documents, including confidential correspondence and briefing materials.
• Experience working collaboratively with other administrative staff, providing training/support as needed.
• Experience coordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy.

Preference may be give to candidates with the following:

• Experience with managing the flow and approval requirements for executive correspondence (eg: minister’s letter, briefing notes and issue notes).
• Experience leading others.
• Who self-identifies as Indigenous.
• Experience with the project management cycle
• Business writing experience in a variety of formats and for a variety of audiences

For questions regarding this position, please contact Mikayla.Neal@gov.bc.ca.

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved Telework Agreement.
This position can be based in a Natural Resource Sector office. The locations listed above are to assist applicants in searching for this opportunity and are not a complete list of locations.
An eligibility list may be established.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

The BC Public Service is an award winning employer and offers employees competitive benefits, great learning opportunities and a chance to engage in rewarding work with exciting career development options. For more information, visit What the BC Public Service Offers.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.

Additional Information:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.