Property Management Assistant

PROGRESSIVE DEVELOPMENT. DIFFERENT BY DESIGN.

Aragon is a Canadian developer with 35 years of experience creating unique homes and commercial retail spaces throughout North America. We believe in nurturing community, raising the bar for design, championing value, and pushing for innovation. We’re not afraid to challenge the status quo to move the industry forward.

We are a vertically integrated company—and we collaborate across departments to build better homes and communities. We bring our intense focus on quality and craftsmanship to everything we do—from land acquisition, construction, interior design to Property Management. Every team member has a voice, and we believe in taking on challenges together.

THE OPPORTUNITY

PROPERTY MANAGEMENT ASSISTANT

An award winning, Vancouver based developer is seeking a strong a temporary to full-time Assistant to provide exceptional support to the Property Manager, and Director of Real Estate, through conducting and organizing administrative duties and activities. This candidate will love dealing with the day-to-day administrative tasks that make this position so valuable to keeping the team organized and moving forward!

**The position currently is a 1 month assignment with potential to be full-time.

What you will be doing

• As the main point of contact for the Property Management Office, the Assistant will answer and make phone calls on behalf of the company and the Property Manager.
• Diligently handle all administrative tasks as assigned with quality and efficiency.
• Distribute messages including quotations, invoices, and client correspondence.
• Provide administrative duties to the Property Manager and Director of Real Estate.
• Send emails in response to requests for information, complaints, and other correspondence.
• Setup and maintain filing systems, including monthly filing.
• Writing professional letters (default notices, bylaw enforcement letters, requests for quotes, etc.)
• Prepare, maintain, and follow up on all rental related correspondence, reports, and documents for each rental/strata building in our portfolio.
• Coordinate Strata meetings and assist the Property Manager in the preparation of meeting agendas and information required for the meetings.
• Proficiently prepare distribute minutes of Strata Council meetings.
• Produce directives from each meeting. Assist Property Manager in fulfilling those actions.
• Maintain schedules and calendars of regular and annual maintenance for each building, including insurance renewal dates and annual fire safety inspections.
• Arrange and confirm Property Manager / trade appointments at various sites.
• Code incoming invoices for distribution to the Accounting Department.

Education & Experience

3+ years working in an administrative role – Property Management experience an asset

What you’ll bring along

The ideal candidate will bring at least 3 years of strong administrative and/or rental Property Management experience.

You will be a strong communicator showcasing outstanding verbal and written communication skills. As the Assistant you will demonstrate excellent time management and organizational skills and be proficient in Microsoft Office.

Wage offered $4,000 - $4,800 gross per month.

Job Type: Full-time

Salary: $4,000.00-$4,800.00 per month

Benefits:

• On-site parking

Flexible Language Requirement:

• English not required

Schedule:

• Monday to Friday

Application question(s):

• Are you authorized to work in Canada?

Experience:

• Property Management: 3 years (required)

Ability to Commute:

• Vancouver, BC V6J 1G1 (required)

Work Location: In person

Application deadline: 2024-03-18
Expected start date: 2024-03-05