Administrative Assistant

Terra Crest Property Management is a local Canadian company with over 30 years of experience in rental property management throughout Metro Vancouver. We pride ourselves on our open and collaborative culture where everyone contributes their experiences, ideas, and opinions. Terra Crest Property Management is seeking an Administrative Assistant who is proactive and able to work both independently and with others. The ideal candidate is self-motivated, efficient, and has strong organizational skills. You will be reporting directly to the Director of Property Management.

We believe in personal development at Terra Crest through continued learning which can lead to exciting career progression. While not a requirement, we encourage candidates to have an interest in building management, property management, or the real estate industry.

The role of the Administrative Assistant is to:

• Be the resource person and provide support to the property management team, the building management team for a variety of office and administrative responsibilities.
• Act as the first point of contact for potential applicants, tenants and contractors (client facing).

Your contribution to the team includes:

• Oversee office operation for the property management and building management team
• Collecting, entering and maintaining detailed records for tenant, supplier, accounts, contracts, etc.
• Preparing analytical and graphical reports to the property management team for strategy implementation
• Preparing and/or assisting with the preparation of general and confidential correspondences and communication materials
• Reviewing and proofreading documents and/or reports to ensure accuracy
• Reviewing, organizing, and distributing paperwork to the property management and building management team
• Responding to inquiries from potential applicants, tenants, contractors, etc. in a timely manner
• Handling general office duties such as ordering office supplies, compiling marketing materials, setting up meetings, filing, scanning, etc.
• Reception coverage as required
• Assisting special projects and coordinate tasks as required

What you need to be successful:

• Excellent administrative skills and attention to detail are essential
• Excellent time management and organizational skills with the ability to set priorities and meet deadlines
• Excellent interpersonal, communications, and people skills
• Proficiency in spoken and written English
• Ability to work under minimal supervision
• Flexible, adaptable with ability to think critically and problem-solve
• Advanced ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
• In particular, knowledge on how to use the formulas such as sum, sumif, count, counta, pivot table, vlookup, is an asset.
• Experience in the property management and real estate industry, while not required, is an asset.
• Knowledge of Yardi is an asset.

Qualifications:

• Minimum:
• 3 years of experience in an administrative or office role (intermediate level)
• High school completion
• Completion of post-secondary diploma or degree is an asset

Compensation & benefits:

• Annual Salary: $55,000 - $60,000 depending on experience
• Extended health, dental, vision care, employee assistance program, long term disability and life insurance
• 10 paid sick/personal days
• 15 vacation days (3 weeks) to start
• A diverse and respectful team environment with supportive leadership staff
• Training and educational events throughout the year

Job Type: Full-Time
Schedule: Monday to Friday, 8:30 AM – 4:30 PM

Company Website: www.terracrestpm.com

Additional:

Be sure to include the following information when submitting your resume:

• How will your previous work experience allow you to succeed in this role?
• Why are you the ideal candidate for this role?
• Why are you interested in our Company?

No phone calls, please. We thank all interested candidates; however, only applicants selected for an interview will be contacted.

Job Types: Full-time, Permanent

Salary: $55,000.00-$60,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (required)

Experience:

• Administrative: 3 years (required)

Ability to Commute:

• Vancouver, BC V6J 1H3 (required)

Work Location: In person