Public Works Administrative Assistant

Public Works Administrative Assistant

The Organization:

Skwlāx te Secwepemcúĺecw (SteS) is traditionally known as Skwlāx, which translates to Black Bear in Secwépemctsín, the traditional language. SteS has a unique vision and drive; the Band has not only led the way in tourism within the Shuswap, but it has also led the way in economic development. The creation of Quaaout Lodge, Talking Rock Golf, Le7ka Spa, and Little Shuswap Gas Station has helped promote Secwepemc culture, and allowed the SteS people to develop world class accommodation and leisure activities. The governance structure of SteS is unique and forward-looking, divided into four distinct sectors:

Administration

Covering programs and services for Band members

Wellness

Responsible for the overall health and wellness of the community

Territorial Stewardship

Addresses title and rights issues and external government-government relations

Economic Development

Oversees the business operations of the community and works to promote a strong, resilient economy for the community. Strong management and leadership with clear vision and an excellent team of committed employees make up the engine that drives the community forward

The Opportunity - A Day in the life of the Public Works Administrative Assistant:Under the direction of the Director of Public Works, the Public Works Administrative Assistant provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems; answers phone calls and directs callers to appropriate personnel; schedules appointments and other administrative office duties and requested or required.

Requirements - What you bring to the organization:

· Post-secondary training and/or relevant job experience equivalent.

· Experience in an administrative role with senior skill set in MS Office including Teams, Excel, Word, and PowerPoint

· Strong oral and written communication skills.

· Highly professional and adaptable with proven judgement and discretion.

· Demonstrate initiative, creative, and organizational skills, with keen attention to detail and business acumen.

· Excellent interpersonal skills with strong abilities to work with cross-functional teams.

· Ability to work independently in a fast-paced environment.

· Must be reliable and punctual.

· Knowledge and experience in developing professional correspondence, reports and other related documents.

· Diplomacy, tact, and confidentiality in dealing with a variety of people and information.

· Well versed in data entry and file management, transcription, and other administrative procedures.

· Valid driver's license required.

· Clear Criminal Record Check

Specific Duties and Responsibilities (include but not limited to):

• Provide administrative support to the Public Works Department
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• May compile data, statistics and other information to support research activities
• Other duties as requested or required

Application Deadline:

Open until filled.

Job Type: Full-time

Work Location: In person