Real Estate Assistant

About us

We are professional, experienced and very busy; our goal is to Hire and train a professional assisant to continue to grow our team.

Our work environment includes:

• Modern office setting
• Professional office setting
• Private and confidential office setting

Job description

Are you a positive and hard-working individual looking for a new opportunity? Are you passionate about Real Estate and take pride in providing outstanding administrative support? Do you like to take initiative and go the extra mile? Do you want to be part of a team of professionals on a top-producing Real Estate team?

If this sounds like you – we’d love to hear from you!

We are currently hiring an experienced Real Estate Assistant to support our busy and growing team. This new hire will be eventually working in our office located in Chetwynd, BC. This position is a high-functioning, multi-tasking role that will involve all aspects of Real Estate (i.e. Listing, Closing, Marketing, Administration, etc.)

Who We Are:

We are a small, top-producing, award-winning Real Estate team in the Chetwynd area! We hope to foster an environment that is friendly and collaborative. As a high producing team we are always looking to grow and improve our service to deliver the exceptional! With a mission in Real Estate and a passion for helping people, we truly enjoy helping families in their Real Estate journey to finding their dream home. It's not just about the sale, it's about building a lifelong relationship.

Who You Are:

You’ve worked in an office environment. Either in a licensed or unlicensed support role (ie. Administrative Assistant, Office Manager, Deal Administrator, Listings Coordinator, Marketing Manager, Field Coordinator, Receptionist, etc.).

Your organizational skills are second to none. You’re constantly looking for new ways to innovate and improve efficiency in the workplace. You’re all about the small details.

You enjoy solving problems. You don’t get flustered easily. You are not afraid to ask questions and if need be, you’ll dig until you find solutions.

You like helping people. You are patient, level-headed and cool under pressure. You understand the importance of your role and how it affects a client’s whole Real Estate experience.

You pay attention to the details. As far as you’re concerned, anything worth doing is worth doing right, every single time. You stay focused and nothing falls through the cracks on your watch.

You think on your feet. You like learning new things and you can learn quickly. You can change gears quickly when a fire needs to be put out, a client needs help or an opportunity arises.

You communicate clearly. You speak eloquently. You are not shy to identify an issue or demand accountability from your team.

You are motivated and driven. You volunteer for new challenges without waiting to be asked. You are going to take ownership of the time you spend with us and truly make a difference.

What You Want:

To find your “forever” career. “Team” isn’t just a word we use, it’s everything. With us, you’ll thrive alongside a group of driven, like-minded professionals who are dedicated to helping you grow and succeed. For us Team = Family, and that means giving you unconditional support in reaching both your personal and professional goals. We want you to be a part of something bigger.

To work with real people. We’re great, but our clients are the absolute best. Together, our team will forge the kind of personal connections that turn buyers and sellers into raving fans.

To take on an exciting new challenge by organizing and coordinating our combined efforts via carefully-orchestrated sales, support, and marketing systems designed to deliver an unforgettable client experience. Whether you’ve worked in an office, in the field, or doing a little bit of everything, we want to leverage your unique skill set in new and engaging ways.

Our ideal candidate will have a hands-on knowledge of Xposure, CRM software (ie. Kits, KVCore, etc.) and offer generating systems (ie. WebForms, etc.). Proficiency in Social Media and Canva a bonus!

Responsibilities include, but are not limited to:

Administration

- Prepare offers, amendments and waivers, and other related forms/documents - Assist with the preparation of comparative market analysis (CMA’s) reports - Coordinate sign installations, lockboxes

- Manage listing paperwork, update MLS listings

- Update photos and property descriptions onto design templates for brochures and postcards

- Follow up with agents for feedback/comments

- Listing marketing management - assist with ordering status certificates, booking home inspections, coordinating with printers, booking photographers, etc.; launch marketing to various marketing vehicles

- Assist with preparing for listing and buyer presentations

- Expense Recording

- Track production

- Manage client database

- Day-to-day administrative support to team

Transaction Management

- Prepare trades and liaise with accounting, lawyers, mortgage brokers - Manage client documents in Shared Drive

- Follow/manage checklists

Marketing

- Coordinate and obtain materials for client mailouts

- Manage social media channels; research and posting articles/posts on various platforms (Website, Instagram, Facebook)

- Maintain team website

- Track impressions, reach, views, followers and work towards growing our followers on social media

- Coordinate advertising, registration and logistics of client webinars - Manage monthly client emails (newsletter and market update)

Event Coordination

- Provide support in the planning and execution of client events.

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We’re about to embark on an exciting new chapter, and we want you to join us! If you’re interested or if you know someone who might be, contact us today with your resume and references. We can’t wait to meet you!

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Company events

On-site parking

Schedule:

8 hour shift

Ability to commute/relocate:

Chetwynd BC: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

Front desk: 1 year (preferred)

Administrative experience: 1 year (preferred)

Job Type: Full-time

Salary: $34,000.00-$40,000.00 per year

Benefits:

• Company events
• Flexible schedule
• On-site parking
• Profit sharing

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• On call
• Weekends as needed

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Chetwynd, BC V0C1J0: reliably commute or plan to relocate before starting work (preferred)

Location:

• Chetwynd, BC V0C1J0 (preferred)

Work Location: In person

Application deadline: 2024-03-26
Expected start date: 2024-04-01