Address
Form of workIf you are committed to public service, enjoy collaborating with others, share our valuesand have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. The City offers unique, diverse jobs and a variety of work locations. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Records Management and Supplier Analyst you will be responsible for the flow of documents forwarded to Accounts Payable for processing and maintaining electronic records. You will process Supplier invoices for goods and services provided to the City of Calgary, Calgary Police Services and Calgary Parking. Primary duties include:
- Confirm automated electronic invoices are routed for online invoice approval.
- Process and reconcile all electronic Supplier invoices with a daily summary report.
- Categorize invoices creating batches for electronic image processing and indexing information.
- Create, maintain, and prepare reporting for the Supplier Master file information, including assisting with audits.
- Respond to inquiries from City Business Units and external Suppliers on requirements to add or change Supplier Master File information ensuring compliance with processes, standards, and policy.
- Manage the storage, retention, retrieval, and destruction of Accounts payable records.
Qualifications
- A High School Diploma or equivalency (e.g., GED) and completed job related course work such as basic accounting or internal controls and at least 3 years of experience in Accounts Payable in a large, computerized environment is required.
- Experience must include document imaging and Records Management.
- Working knowledge of Accounts Payable functions, processes, terminology and a general understanding of accounting principles and functions.
- Proficiency with PeopleSoft FSCM, Physical Objects Management System, TeleForm (or other scanning software) will be considered an asset.
- You have excellent interpersonal and communication skills and demonstrated customer focus.
- Strong organizational skills, the ability to prioritize work in a fast-paced environment, and attention to detail are critical for success in this position.
Pre-employment Requirements
- A security clearance will be conducted.
- Successful applicants must provide proof of qualifications.
|
