Accounting Assistant - Settlement Coordinator

Employment Opportunity
Accounting Assistant - Settlement Coordinator
TO Live
Toronto, Canada
TO Live has an exciting full-time opportunity in its Finance Department in the role of Accounting Assistant - Settlement Coordinator.
Reporting into the Controller, the Accounting Assistant - Settlement Coordinator provides support by assisting the accounting department in various areas as needed, directed, and assigned with core responsibilities of assisting the Settlement Team.
ACTIVITIES AND RESPONSIBILITIES
Core Responsibilities:
Settlement Tasks

• Assist the Settlement Team in settling events and performances.
• Assist with merchandise settlements.
• Assist with updating CM reports.
• Assist the Settlement Team with deposit, contract and other tracking requirements.
• Summarize Settlement remittances (SOCAN, Resound, Withholding tax, etc).
• Summarize event insurance reporting.

Other Tasks:
Accounts Payable Tasks

• Review all invoices for appropriate documentation and approval prior to payment and set up/enter into the system for payment.
• Prepare and process electronic transfers, wire and cheque payments.
• Respond to all vendor inquiries.
• Maintain Accounts Payable database, files and vendor lists.
• Prepare monthly A/P accruals and reconcile supplier statements.
• Ensure adherence to all TO Live Finance Policies, especially: #301 Signing Authority and #303 Purchasing Policy Procedures.

Cash Management Tasks

• Verify and consolidate cash received against sales reports for all retail activities of TO Live, including food & beverage, merchandising and patron services. Inform management of significant variances on a timely basis.
• Prepare and deliver daily bank deposits to bank.
• Maintain an appropriate supply of cash floats for cash requirements at all TO Live locations.
• Ensure adherence to all TO Live cash management policies.

Accounting Tasks

• Record and post sales and related cash receipts for Food & Beverage, Merchandising and Patron Services sales.
• Record and post all other cash and bank transactions.
• Periodically as assigned, analyze and reconcile balance sheet accounts.

Payroll Tasks

• Assist the Payroll Managers when needed:

• Verify and compile hourly paid employee timecards.
• Prepare payroll journal entry.
• Assist with the maintenance of payroll database.
• Reconcile payroll accounts.

General Tasks

• Act as backup to the functions of: Accounts Payable, Cash Management and Office Services.
• Contribute to department and organization special projects as assigned.
• Perform other duties as assigned by the Controller, Director of Finance and/or VP of Finance & Administration.

JOB SPECIFICATIONS

• Minimum educational requirement of post-secondary degree or diploma in accounting or relevant discipline.
• Two to five years of related accounting experience.
• Knowledge of accounting principles and concepts an asset.
• Knowledge of accounts payable principles, process and procedures.
• Excellent attention to detail.
• Knowledge of Microsoft Office Suite productivity applications.
• Strong interpersonal communication skills for handling enquiries of and from department heads.
• Ability to communicate to external parties effectively and efficiently by phone, e-mail, memo, letter.
• Ability to work under deadlines.

WORKING CONDITIONS

• Flexibility in hours and schedules and include work on nights and weekends as required.
• Lack of natural light in workplace.
• Travel between TO Live venues as required.

THE ORGANIZATION:
TO Live is one of Canada's largest multi-arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. In addition, TO Live presents a full range of performing arts, theatrical and concert events at these venues in both downtown and uptown Toronto. With these two hubs of creativity and content creation, TO Live has a unique place and perspective to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto's diversity.
HOW TO APPLY:
Interested applicants should apply through our TO Live careers website at: https://tolive.bamboohr.com/jobs/
No phone calls or emails please. TO Live thanks all applicants in advance. Only those candidates selected for an interview will be contacted.
Together with the Toronto Public Service's (TPS) initiatives, which TO Lives follows and adheres too, TO Live encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and others who may contribute to fostering innovative ideas and solutions.
We ask that you complete the questions provided as part of the online application to assist us in ensuring our recruitment process and programs are equitable and accessible. Your responses are voluntary and the information that you provide is strictly confidential.
We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.
Date Posted: February 22, 2024
Application Deadline: March 06, 2024
Start Date: As soon as possible