Accounts Payable Clerk - Cor 23186

Accounts Payable Clerk
Location: Yarmouth, Nova Scotia
Type of Employment: Full-time, Term (up to 22 months)
Union Status: NSGEU Local 25
Competition # COR 23186
Closing Date: December 20, 2023

About Us

Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.

We contribute to the prosperity of Nova Scotia by helping individuals and families find a home that’s right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need. We accomplish this by working closely with other levels of government as well as private and community partners.

Across its districts, NSPHA provides more than 11,200 safe, affordable homes as part of its
Housing Services to seniors and families. District offices manage the day-to-day operations of Nova Scotia’s housing stock. Their responsibilities include administering tenant applications and placements, collecting rent, resolving tenant issues, and maintaining and repairing properties.

About Our Opportunity

Under the direction of the Accountant, the Accounts Payable Clerk is responsible for a wide range of clerical and accounting functions concerning the payment of invoices for Western District. Responsibilities include processing invoices, maintaining related records, preparing monthly disbursements and reports using a computerized accounting system.

Primary Accountabilities

• Process Accounts Payable invoices in accordance with Housing Agency procedures and guidelines.
• Perform data entry, including accurate tax accounting, verification of cost centre and general ledger accounts, as well as flagging of labour, materials and/or both for Workers’ Compensation Board (WCB) reporting.
• Produce cheques and match invoices, maintain Accounts Payable files, including bring forward system for purchase orders and unpaid invoices.
• Track employee payments, such as boot allowances and mileage, as well as billing employees for personal expenses, such as phone charges, etc.

Qualifications and Experience

• Successful completion of a Business Administration program in Bookkeeping or Accounting, plus three years’ related experience, or an equivalent combination of training and experience.
• Knowledge of clerical accounting practices and procedures related to cost centres, general ledger accounts and financial transaction processing.
• Thorough knowledge of computerized Accounts Payable accounting system.

Assets

• Competency in Yardi Property Management Software.

Competencies required at this level of work are: Client orientation, Effective Interactive
Communication, Information Seeking, Attention to Details and Interpersonal Understanding.

If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver’s abstract, child abuse registry and confirmation of education credentials.

Equivalency:

An equivalent combination of training, education and experience may be considered.
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
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_Benefits:

Based on the employment status, eligibility and union agreement, the Nova Scotia Housing
Authorities offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.

Classification: CL18
Salary Range: $23.24 to $26.00 hourly
Work Week: 35 hours

Note: This is not a Civil Service position.

We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.

To Apply:

Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.

Our preferred method of applying is through Career Beacon.

Submissions must be received by 11 pm on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract

Salary: $23.24-$26.00 per hour

Expected hours: 35 per week

Schedule:

• 8 hour shift
• Monday to Friday

Application question(s):

• Have you successfully completed a Business Administration program in Bookkeeping or Accounting?

Experience:

• related: 3 years (preferred)

Work Location: In person