Accounts Payable Clerk

Our goal is to be a diverse workforce that is representative, at all job levels. The Halifax Port Authority welcomes applications from Indigenous peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions. We also welcome applications from non-Canadians who are eligible to work in Canada. If you are a member of one of the above groups, you are encouraged to self-identify, on your cover letter, or resumé. If you would like to receive this job posting in French, please reach out to us directly for a translated copy.

Notre objectif est d'avoirunemain-d'œuvre diverse et variée quisoit représentative des communautés que nous servons, et ce, peu importe le type d'emploi. L'Administration portuaire d'Halifax accepte les candidatures des autochtones, des personnes handicapées, des anciens combattants et des personnes de tous les groupes raciaux et de toutes les ethnicités, religions, capacités, orientations sexuelles et identités et expressions de genre. Nous acceptons également les candidatures de personnes qui ne sont pas canadiennes, mais qui ont le droit de travailler au Canada. Si vous faites partie d'un des groupes mentionnés ci-dessus, nous vous encourageons à vous autodéclarer dans votre lettre d'accompagnement ou dans votre CV. Si vous souhaitez recevoir cette offre d'emploi en français, veuillez communiquer directement avec nous pour obtenir un exemplaire traduit.

The Port of Halifax is about making connections between people, commerce and opportunity. We take a leadership role in developing business for the Port of Halifax in collaboration with our partners and we responsibly manage Port of Halifax assets.

In 2022, the total impact of the Port of Halifax including Nova Scotia exporters on the Province of Nova Scotia was $4.87 billion in economic output with the direct portion being $3 billion. This level of activity generated direct and spin-off positive impacts of $2.5 billion in GDP, $1.6 billion in labour income and over 25,300 jobs. Offering a natural, deep harbour and big ship infrastructure, Halifax can accommodate large volumes of containerized cargo, bulk cargo, and project cargo. Collaborating and working with strong partners and stakeholders, the Port community in Halifax continues to deliver excellence.

HPA Guiding Principles

Everyone at Halifax Port Authority is expected to carry out their work in a manner consistent with our guiding principles:

• Be One Port City
• Collaborative & Engaged
• Future Focused
• Sustainable
• Trusted Partner

We believe that when everyone works in this way, we can achieve our mission and vision and can deliver value to our customers, our community and our team.

At this time, the Halifax Port Authority ("HPA") requires:

Accounts Payable Clerk

Reporting directly to the Manager, Accounting, the Accounts Payable Clerk is responsible for processing Accounts Payable and performing general clerical duties.

ACCOUNTABILITIES

Accounts Payable

• Processes supplier invoices for payment.
• Where required set-up in the vendors systems/websites login to have invoices to either automate the emailing of vendor invoices to HPA or to enable HPA to download invoices on a periodic basis.
• Distributes invoices to appropriate department and follows-up for timely processing. This includes use of the HPA Pay Portal.
• Maintain the finance email inbox.
• Ensures all payments are properly authorized and coded.
• Ensures the appropriate harmonized sales tax has been charged and recovered.
• Inputs invoice data into MRI Accounts Payable.
• Maintains banking information for customers paid electronically through EFTs, ACH, and wires.
• Ensures VISA is properly coded and authorized through the VIM system.
• Prepares disbursement of funds through EFT & cheque runs, on-line banking, ACH and wires.
• Processes urgent payments.
• Maintains Accounts Payable Subledger and balances monthly to the control account.
• Reconciles supplier statements.
• Calculates various monthly accruals and enters the accrual journal entry.
• Creates journal entries and posting on a daily basis.
• Reconciles month and year end balances for financial reporting.

Monthly PADs

• Set-up and maintains pre-authorized parking and rent payments.
• Runs monthly process.
• Prepares report for entry to the AR subledger.

Other

• Provides assistance for projects during the year as required, as business needs arise.
• Provides backup for Payroll/Financial Clerk and Senior Accounting Clerk as required.
• Ensures continuous work process improvements with the assistance of IT and other departments, resulting in improved work methods, more timely information, and cost savings.
• Complies with HPA's Occupational Health and Safety Policy (HR-354-4) and all Occupational Health and Safety regulations as outlined by the Canada Labour Code. Demonstrates a commitment to promoting a safety culture while ensuring all safety procedures, policies, and best practices are followed.
• Complies with HPA's Environmental Management Policy and demonstrates knowledge and adherence to the Environmental Management System (EMS), including associated programs and procedures applicable to daily tasks. Detailed roles and responsibilities are included in the EMS Core Manual.

NOTE: These are only the basic and primary duties; related and allied duties may be assigned from time to time as may become necessary to the operation of the Authority.

EDUCATION/EXPERIENCE

• Successful completion of Grade 12 and completion of some introductory level accounting courses.
• Three (3) years accounting related experience or equivalent education and experience and good knowledge of EDP systems (i.e., Excel, computer accounting systems) is required.
• General knowledge of purchasing procedures would be an asset.
• Able to communicate (verbally and in writing) effectively and professionally both internally and externally. Listens to understand and is able to communicate issues and concerns through the proper channels.
• Must have the ability to work well in a team environment as well as independently.
• Accepts the need for change and is able to learn and adjust quickly.
• Interacts and cooperates with others in a respectful and supportive manner to assist in accomplishing team objectives.
• Demonstrates ability to remain focused and effective under stressful situations with timelines met and goals accomplished.
• Prioritizes workload. Understands impact of decisions on others.
• Able to make decisions on day-to-day activity that will move the organization forward.
• Manages sensitive and confidential situations with discretion, sensitivity, and professionalism.
• A customer service mindset when dealing with employees and external stakeholders is essential.
• Demonstrates the ability to problem-solve, exercise judgment, takes initiative, and is well organized.

WORKINGCONDITIONS

• Normal Office Environment.
• Hybrid option available at six (6) month mark, or sooner based on ability to master role.

For applicants with concerns about the recruitment process or to request another accommodation, please contact [email protected].

If you are seeking a challenging and rewarding opportunity or additional information, please apply here!

For any questions, please contact:

Human Resources
Halifax Port Authority
[email protected]

Applications should be received no later than Sunday, February 4,2024. We thank all applicants and ensure that all inquiries will be treated confidentially; however, only those considered for an interview will be contacted.