Administrative Assistant

WMC is Hiring!

Workplace Medical Corp.

Workplace Medical Corp. (WMC) is a comprehensive service provider of absence management solutions and strategies to help corporations manage employee medical issues, protect your employee and reduce costs of avoidable absences. For more than 50 years, WMC has helped organizations, large and small, successfully implement their occupational health programs by providing a comprehensive list of services which include:

• Absence prevention, notification and return to work services
• Claims and disability management
• Occupational health services (post-offer medical examinations, drug testing)
• Mobile medical screening and mobile hearing testing
• Emergency Training (First Aid, SPR, AED)
• Immunizations
• Wellness Programs
• Return to work assessments (Ergonomic assessments, PDA’s, IME’s, FAE’s)

WMC is currently looking for an Administrator / Coordinator position to support our growing Occupational Health Team in our Hamilton head office location.

Administrator Occupational Health –Position Description

• Facilitation (booking, scheduling, follow-up) of various types of medical assessments.
• Service customer requests in accordance with WMC service expectations (answer phones, scheduling (& completing) appointments, manage patient charts and patient documentation, filing and purging charts)
• Your main duties will include all administrative functions, making appointments, patient reception, form completion, filing and answering phones
• Maintain Medical Operations Software: Ensure WMC ‘s Recall program, administration and WMC staff utilizing software properly.
• Ensure proper documentation (i.e. patient information and forms are accurate in patient chart) and when necessary liaising with medical laboratories and/or Physician offices for appropriate patient documentation
• Coordinate follow-up appointments and assist with arranging complex appointments
• Manage patient results (lab, x-ray, pulling off all x-ray reports from Oscar)
• All medical testing and examination is reviewed and ready for sign-off or put in pending if appropriate
• Supplies and Drugs in stock monthly
• Sound knowledge of medical terminology

QUALIFICATIONS

• Post-secondary education and a minimum 3 years of previous experience in an administrative role (healthcare preferred)
• Strong interpersonal and communication skills along with superior assessment and problem solving skills.
• Ability to multi-task in a fast paced environment
• Excellent customer service skills
• Superior time management skills
• Excellent attention to detail is required
• Good communication skills - English (both verbal and written)
• Candidates that possess strong French language skills are preferred
• Proficient computer skills (MS Word, Excel, Outlook)

For further company information, please visit our website at www.workplacemdical.com

Job Types: Full-time, Permanent

Salary: $18.00-$22.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Hamilton, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Front desk: 3 years (preferred)
• Administrative experience: 3 years (preferred)

Work Location: In person

Application deadline: 2024-03-31
Expected start date: 2024-03-31