Administrative Assistant

Job Title: Real Estate Administrative Assistant

Company: JP Real Estate Group

Location: Mississauga (Hybrid Remote)

About Us:

JP Real Estate Group is a dynamic and thriving real estate firm dedicated to providing exceptional service to our clients. We specialize in residential and commercial properties, striving to exceed expectations and set new standards in the industry. Our team is comprised of passionate professionals who are committed to excellence and innovation in every aspect of our business.

Job Description:

We are seeking a detail-oriented and highly organized Real Estate Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting our agents and ensuring the smooth operation of our office. This position offers an exciting opportunity to be part of a fast-paced and rewarding environment within the real estate industry.

Responsibilities:

- Provide administrative support to real estate agents, including but not limited to, managing calendars, scheduling appointments, and coordinating meetings.

- Assist in the preparation and distribution of marketing materials, listings, and correspondence.

- Maintain and update databases, client records, and filing systems accurately and efficiently.

- Handle incoming calls and inquiries, directing them to the appropriate team members.

- Coordinate and facilitate open houses, property showings, and inspections.

- Assist with transaction management, including processing paperwork, contracts, and agreements.

- Collaborate with team members to ensure seamless communication and workflow within the office.

- Perform general office duties such as ordering supplies, organizing office space, and handling incoming/outgoing mail.

Requirements:

- Previous experience in administrative support, preferably in the real estate industry.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and preferably real estate software such as MLS, CRM, or transaction management systems.

- Excellent communication skills, both verbal and written, with a professional demeanor.

- Strong attention to detail and accuracy in handling paperwork and data entry.

- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.

- Demonstrated ability to work effectively both independently and as part of a team.

- Knowledge of real estate terminology, processes, and legal requirements is a plus.

- High school diploma or equivalent; additional certification or coursework in real estate administration is desirable.

Join our team and become an integral part of our success in delivering exceptional service to our clients and achieving our goals in the real estate market. We offer opportunities for professional development, and a supportive work environment where your contributions are valued and recognized.

To apply, please submit your resume and a cover letter outlining your qualifications and interest in the position. We look forward to welcoming the newest member of our team!

Job Types: Part-time, Freelance

Salary: $17.00-$17.50 per hour

Expected hours: 15 – 20 per week

Benefits:

• Casual dress
• Company events
• Discounted or free food
• Flexible schedule
• On-site parking
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus pay
• Commission pay
• Tips

Work Location: Hybrid remote in Mississauga, ON L5S 0A8