Administrative Assistant

Melo LLP is seeking an experienced Administrative Assistant to join our Forest, ON office. If you have a minimum of three years of administrative experience and are eager to advance your career, this opportunity might be perfect for you.

As the Administrative Assistant you will play a pivotal role in managing various administrative and office support tasks. Reporting to Management, you will interact with accountants and other support staff on a daily basis.

Responsibilities:

Provide daily administrative and scheduling support to management.

Compile corporate and personal tax packages.

Maintain client files in both physical and electronic formats.

Collaborate effectively within a team environment, offering assistance to colleagues when needed.

Perform general office functions such as printing, photocopying, scanning, and filing.

Ensure the organization and maintenance of filing systems.

Offer a warm welcome to customers and deliver exceptional customer service.

Manage receptionist duties, handling up to four phone lines.

Prepare and generate client billings and assist with account collections.

Update and maintain client information accurately.

Process payments, including credit cards and e-transfers.

Organize and maintain the office and lunchroom areas.

Procure supplies and manage office equipment as required.

Undertake special projects and assigned activities.

Fulfill other duties as needed.

Requirements:

Completion of post-secondary education in Office Administration or a minimum of three years of administrative experience.

Ability to thrive in a fast-paced environment while managing multiple tasks.

Professional demeanor with strong tact and diplomacy skills.

Exceptional organizational and time-management abilities.

Excellent customer service and interpersonal skills.

Strong aptitude for independent work as well as collaboration within a team setting.

Keen attention to detail and a commitment to quality.

Proficiency in office procedures and manual/electronic filing systems.

Advanced skills in Microsoft Office, particularly Outlook and Excel.

Previous experience in an accounting firm is an asset.

Melo LLP is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. Accommodation requests will be permitted to those that request assistance during our entire hiring process.

We thank all applicants for their interest but only those candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Flexible Language Requirement:

• French not required

Education:

• Secondary School (required)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 3 years (required)

Ability to Commute:

• Forest, ON N0N 1J0 (required)

Work Location: In person